Cost plan breakdown

A cost plan breakdown captures the estimated cost and actual cost for every fiscal period. Cost plan, project, demand, program, and portfolio are the breakdowns types that are available.

Requirement

Requirement corresponds to a single cost plan. For example, for a regular calendar and a cost plan spanning across one year, 12 breakdowns would appear.

Task

Task corresponds to a project or a demand. The cost across all the cost plans per period is rolled up to the project or demand level. These records have breakdown type set to Task. There would be only one record of type Task per period. The number of records of type Task that are created depends on the duration of the project or demand, and the requirements planned in the project or demand. For example, for a regular calendar and a project with three cost plans, 12 breakdowns appear.

Program

If a project or a demand is part of a program, the breakdown type of Program provides the aggregate of program level costs per period.

Portfolio

If a project or a demand is part of a portfolio, the breakdown type of Portfolio provides the aggregate of portfolio level costs per period.

Update a cost plan breakdown

Update a cost plan breakdown record that specifies the estimated and actual cost, at a granular level, for specific fiscal periods.

Before you begin

Role required: it_project_manager

Procedure

1. Open the required project.
2. Click the Cost Plan related list.
3. Click the Cost Plan Breakdowns related list.
4. Click the i icon against a cost plan breakdown.
5. Click Open Record.
6. In the Cost Plan Breakdown form, view and update the enabled fields.

   Field	Description
   Task	Task to which the cost plan breakdown belongs.
   Portfolio	Portfolio to which the cost plan breakdown belongs.
   Entered currency	Currency specified in the cost plan.
   Exchange rate	Rate in effect for the period corresponding to the cost plan breakdown. When the period corresponding to the cost plan break down has multiple rates, the rate in effect on the first date of that period is used. Exchange rate is used to convert entered cost into functional cost. It is obtained from the itfm_fx_rate [budget_reference_rates] table.
   Actual	Actual cost generated from processed expense lines.
   Cost plan	Cost plan to which the cost plan breakdown belongs.
   Fiscal period	Fiscals generated at period level. For information on periods, see fiscal calendars.
   Entered cost	Breakdown amount in entered currency.
   Functional cost	Functional cost obtained by multiplying exchange rate with entered cost.
   Exchange rate date	First date of the fiscal period corresponding to the cost plan breakdown.