Multicurrency in Project Management

  • Release version: Xanadu
  • Updated August 1, 2024
  • 2 minutes to read
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    Summary of Multicurrency in Project Management

    The multicurrency feature in Project Management allows you to execute projects in various geographic locations with different local currencies. This enables you to view project cost details in a currency different from your functional currency, facilitating financial management across diverse regions.

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    Key Features

    • Plugin Activation: Activate the PPM Standard Multicurrency (com.snc.ppmmulticurrency) plugin to enable multicurrency features. This activation also automatically turns on the PPM Standard (com.snc.financialplanningpmo) plugin, allowing you to switch views between default and project currency.
    • Project Currency View: Optionally enable the Project Currency view from the form context menu. This view displays multicurrency fields and allows you to set a project currency, which becomes read-only once cost or benefit plans are created.
    • Demand Management Integration: Specify the project currency when converting a demand into a project, while still managing the demand using functional, project, or local currency.
    • Project Workspace Tracking: Track and manage project financials in project currency through the Project Workspace, including cost and benefit plans.
    • Project Status Reports: Access planned and actual cost status in project currency via the overview and cost sections of project status reports.

    Key Outcomes

    By leveraging the multicurrency feature, ServiceNow customers can efficiently manage projects across different currencies, enhance financial visibility, and streamline reporting processes in their preferred project currency. This ultimately supports better decision-making and financial planning in a global project environment.

    Use the multicurrency feature to execute a project or part of a project in a different geographic location that has a different local currency.

    The feature helps you to view the cost details of the project in a currency that is different from your functional currency. The values in the project's cost plans, benefit plans, and corresponding cost fields of the project form are also converted to a currency that you specify as project currency. Therefore, you don't need to convert the project currency to the functional currency of the project when the project is executed at a location that uses a currency different than your functional currency.

    Activation information

    Activate the PPM Standard Multicurrency (com.snc.ppm_multicurrency) plugin to enable the multicurrency features in Project Management. Activating the plugin enables the project currency view in project, cost plans, and benefit plans forms. With the project currency view, you can manage your project financials and cost plans in multiple project currencies.

    Note:
    Activating this plugin automatically activates PPM Standard (com.snc.financial_planning_pmo) plugin and therefore you get the option to switch between the default view and the project currency view.

    Project currency view

    In addition to the default view in the Project form, there is Project Currency view, which you can optionally enable to view the multicurrency fields. You can enable this view from the form context menu. The view appears only when you activate the PPM Standard Multicurrency (com.snc.ppm_multicurrency) plugin.

    Unlike the Default view, the Project Currency view contains multicurrency-related fields.

    You can designate a currency other than the functional currency as the processing Project Currency for a project. The Financials tab of the Project form has the Project currency field. You can select an active currency from the Currencies [fx_currency] table.

    Note:

    The Project currency field of a project becomes read-only field and locked down for updating the currency once you create a cost plan, cost plan breakdown, benefit plan, benefit plan breakdown, or an expense line for the project.

    Specify project currency in Demand

    You can specify the project currency that you want to use for managing a project when you convert a demand to a project. You can continue to manage the demand using your functional currency, project currency, or a local currency. For more information, see Multicurrency in Demand Management.

    Projects in Project Workspace

    Track your projects in project currency in the Project Workspace. Create and monitor the cost plans and benefit plans for a project in project currency. For more information on project workspace, see Project Workspace.

    To view the cost component in project currency at the grid level and at the breakdown level, see Create and manage cost plans and benefit plans for a project.

    Project status reports

    To view the planned and actual cost status of your projects in project currency, open the overview and cost sections of project status reports.