Create email notifications for translation request due dates

As an admin, you can create email notifications triggered by translation request due dates.

시작하기 전에

Create your own notification category to identify and group your notifications related to Localization Workspace translation projects. For instructions see Create notification categories.

Role required: admin

이 태스크 정보

From version 2.0.2, your users may set a due date when requesting translations in Localization Workspace. You can reference these due dates to send email notifications.

For more information see Request translations in Localization Workspace: Estimate and Due Date. For background information about configuring email notifications, see Create an email notification.

The following procedure is specific to notifications for Localization Workspace translation request due dates. In the example scenario, a notification is sent when a translation request is past due (the request is still in progress after its due date).

프로시저

1. Navigate to All > System Notification > Email > Notifications.
2. Select New.
3. Fill in the fields according to the following guidance.

   Field	Description
   Name	Enter a unique, descriptive name for these notifications.
   Table	Select the Localization Project [sn_lf_project] table from the list of tables.
   Category	If you have already set up your own category for these notifications, you can select it from the drop-down list. For information see Create notification categories.

   
4. On the When to send tab, fill in the fields.

   Field	Description
   Send when	Select Record inserted or updated.
   Updated	Select this check box.
   Inserted	Clear this check box.
   Conditions	In the example, two conditions are set: State is In Progress Due date before Today

   
5. On the Who will receive tab, fill in the fields according to your organizational requirements.

   Field	Description
   Users	Select the lock icon to add an individual user from the User [sys_user] table.
   Users/Groups in Fields	Select the lock icon to add recipients from fields in the Localization Project [sn_lf_project] table.
   Groups	Select the lock icon to add a group of users, such as Localization Requestor, from the Group [sys_user_group] table.
   Subscribable	Option to enable all users to subscribe to the notification. 주: Recipients can receive email about records that they can’t normally access from the user interface, so consider the sensitivity of the information before selecting this option.

6. On the What it will contain tab, fill in the fields according to your organizational requirements.

   Field	Description
   Email template	You can search for an existing template.
   Subject	You can use variables from the Localization Project [sn_lf_project] table, available under Select variables.
   Message HTML	You can use variables from the Localization Project [sn_lf_project] table, available under Select variables. Example variables from this table: ${short_description} for Short Description ${due_date} for due date ${made_sla} for Made SLA

7. Select Submit (or Update if you are editing) to finish the record.

다음에 수행할 작업

After creating or updating a notification, review its record in the Notifications [sysevent_email_action] table. You can select Preview Notification to open an example of the email notification. Use this function to confirm how the notification appears to recipients.

For more information, see Preview email notifications.