Set automatic approval rules

Approval rules can automatically set the approval state to something other than Not yet requested. As a result, an approval rule can create a set of approvers. You can also start the approval process by setting the approval state to Requested.

Important:

Classic approval rules have been replaced by the Workflow Studio Ask for Approval action. Use Workflow Studio to create workflow-driven approval logic that is easier to maintain and provides better reporting information.

Prerequisites

Role required: admin

Approval rules have two new fields:

• Run rule before: If true, the approval rule runs before the record is inserted/updated.
• Set State: If this rule applies, then the task record's approval state is automatically set to this value.
  Note:

  The Set State field only behaves as expected if the Run rule before check box is enabled.
• In the example below, this rule automatically sets the state of the task to Approved thereby auto-approving the task.

Figure 1. Approval Rules fields