Accounts Payable Operations release notes

  • Release version: Xanadu
  • Updated August 1, 2024
  • 2 minutes to read

    • The ServiceNow® Accounts Payable Operations application enables Accounts Payable specialists and tax specialists to validate the taxes provided by suppliers and ensure tax compliance. The Accounts Payable Operations was enhanced and updated in the Xanadu release.

    Accounts Payable Operations highlights for the Xanadu release

    • Provides support for tax compliance.
    • Enables tax managers or tax specialists to create, edit, and update tax types and tax codes.
    • Validate supplier taxes and ensure tax regulatory compliance with added tax-related exceptions.
    • Check for invoices configured with Tax variance tolerance rules through the exception engine.
    • Allocate invoice cost across various business functions using the invoice cost allocation feature, which increases the accuracy of financial reporting and informs strategic decision-making.
    Important:
    Accounts Payable Operations is available in the ServiceNow Store. For details, see the "Activation information" section of these release notes.

    Important information for upgrading Accounts Payable Operations to Xanadu

    If you are upgrading from a previous release, you must configure the reference field in the Tax Code [sn_fin_tax_code] table. The exception engine validates the invoice using the tax code and raises exceptions if necessary.

    New in the Xanadu release

    Tolerance Rules and Variances for invoices
    • The tax tolerance rule, which defines the variance limit set on the tax amount variance in an invoice.
    • The under tax amount variance exception, which is raised when the supplier-provided tax amount is less than the system-calculated tax amount.
    • The over tax amount variance exception, which is raised when the supplier-provided tax amount is greater than the system-calculated tax amount.
    Playbook for updating the invoice primary data
    • Add tax lines to invoice lines through a playbook activity.
    • Apply the new tax lines to single or multiple invoice lines.
    Tax calculations
    As a tax owner or tax manager, add tax lines and tax codes.
    The Invoice cost allocation feature allocates invoice costs across various business functions, which increases the accuracy of financial reporting, and informs strategic decision-making.
    In the cost center-based approval rule for invoices, costs can be allocated to multiple cost centers, enabling cost center owners to approve the invoice only for the amount allocated to their cost center.
    The ServiceNow® Now Assist for APO application guides APO fulfillers to generate a case summary and quickly understand the case context by using the case summarization skill.

    Changed in this release

    APO landing page
    Task owners can view and handle invoice tasks more efficiently using task filters, widgets and bar charts in the Accounts Payable Operations workspace.
    Accounts Payable Operations integration framework
    Updated invoice integration using tax fields enables you to process invoices more quickly.

    Activation information

    Install Accounts Payable Operations by requesting it from the ServiceNow Store. Visit the ServiceNow Store website to view all the available apps and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.

    Localization information

    Accounts Payable Operations supports multiple languages. The current DocIntel model is trained to extract invoices in the English language only. If you want to process an invoice in the multiple languages supported by DocIntel, you must train the DocIntel model.