License operations view

Use the License operations view in Software Asset Workspace to manage software asset operations such as licenses, contracts, discovery, client access, resource value, user subscriptions, content suggestions, software asset success, cloud cost simulation, SAM implementation, IBM ASP, and IBM ILMT V2 integrations.

You can access the License operations view by navigating to Software Asset Workspace > License operations.

The list view for the software assets on the License operations view shows the total number of records for your organization based on the value specified in the SAM Workspace License operations list count limit system property (sn_sam_workspace.sam_license_operations_list_count). The default value for the record count is set to 5000000. However, the SAM administrator can set the value for the count in the system property as required. If there are less than five million records, then the exact count is shown. If there are more than five million records, then the count is shown as 5000000+.

The License operations view includes the following categories:

• Licensing
  • Software entitlements

    View the details of the software entitlements that record the terms of your software licenses. You can also create entitlements to enter your license details and allocate purchased rights to users or devices. For more information, see Create entitlements in workspace.

  • Software models

    View the details of the software models created and also create a software model. For more information, see Create software models in workspace.

  • Entitlement import

    View the details of the imported entitlements and also import entitlements at one go. For more information, see Import bulk entitlements in workspace.

  • Entitlement import error

    View the details on entitlement import errors that gets generated while importing software entitlements. For more information, see Entitlement import error fields.

  • Software lifecycle averages

    Create averages to calculate the End of Life (EOL) and End of Support (EOS) lifecycles of your software. For more information, see Create averages for product life cycles in workspace.

  • Consumption rules

    Create consumption rules to restrict license consumption to certain entities within your organization. You must link this rule to one or many entitlements. For more information, see Create consumption rules and Link consumption rules to entitlements.

  • Product install condition

    View the product install condition that accounts for all software model installations for a product during reconciliation. These installation conditions are applicable for the software product and all its components. For example, if you have purchased Microsoft Visual Studio, set  up product installation conditions for using Visual Studio only to consume licenses in your non-production  environment. These same conditions then apply across all software models under Visual Studio, including downgrades and  editions. For more information, see Create product install conditions.

  • Software installs

    View the details of software installation such as discovery model, publisher, and reconciliation details. The list view also shows the total number of software installation records for your organization. For more information, see Software installation fields.

• Contract - Software contracts

  Create a software contract to bind agreement between two parties. Create a contract.

• Discovery
  • Discovered engineering license

    View a list of all the discovered and normalized software for your engineering applications.

  • Discovery models

    View and update software discovery models that are created when a version of software is discovered in a network environment. For more information, see Discovery models and software installations.

  • Engineering license server

    View a list of all the license management servers that OpenLM or Open iT connect with to get data into your ServiceNow instance. Details on license management servers such as the type of the server, the name of the server, the status of the server, and the last connection time are also provided.

  • Software usage

    View software usage records to track the usage of software products for which you've created reclamation rules. You can also create software usage records manually from third party integrations or Microsoft System Center Configuration Manager (SCCM) integrations. For more information, see View or create software usage.

  • All SAP engines

    View the monthly engine usage measurements for SAP clients based on the license metric for each engine.

  • All SAP users

    View all the discovered users pulled from the SAP systems and their details such as SAP user roles, SAP user active transactions, SAP user activities, and SAP web activities. For more information, see View SAP users in workspace.

  • SAP named user types

    Create a custom-named user type that can be used with your SAP software entitlement. Creating a custom-named user type enables users to track licenses of their SAP systems. For more information, see Create a custom named user type in workspace.

  • SAP price lists

    Create custom SAP price lists so that you can track and manage SAP licenses based on the contracts of your SAP system. For more information, see Create custom SAP price lists in workspace.

  • SAP USMM rules

    View SAP User License Measurement (USMM) rules that map roles to the named user type for an SAP client. For more information, see SAP USMM-based optimization.

  • SSO applications

    View details related to applications that you can connect through an SSO provider. For more information, see View SSO applications in workspace.

  • SSO groups

    View details related to all SSO groups that have access to an SSO application. For more information, see View SSO groups in workspace.

  • SSO users

    View details of all users that have direct access to an SSO application, but not through membership in a group. For more information, see View SSO users in workspace.

• Client access

  View the details of software client access records. You can also create a record to track and manage the users or devices that are accessing a version of your server software using a client access license (CAL). For more information, see Create a software client access record in workspace.

• Resource value

  View and create Resource value records for the software models. For more information, see Create a resource value record.

• User subscription
  • User subscription

    View the details of the software subscriptions for SaaS and SSO applications. You can also create a software subscription. For more information, see Create user subscriptions in the workspace.

  • Direct integration profiles

    View the details of the already created SaaS integration profiles. You can also create an integration profile by selecting the integration type to view software usage and optimize stale licenses. For the supported SaaS applications and procedures, see Integrate with SaaS applications.

  • SSO integration profiles

    View the details of the already created SSO integration profiles. You can also create an SSO integration profile by selecting the integration type to view software usage and track user login data for all connected SSO applications, and reclaim unused licenses. For the supported SSO applications and procedures, see Integrate with SSO providers.

  • Subscriptions without user

    View the list of subscriptions where the User field is empty on the Software Subscription [samp_sw_subscription] table.

  • User resolution rules

    Create a user resolution rule to map user subscriptions from SaaS applications to the User [sys_user] table in ServiceNow AI Platform. For more information, see Associate a user with subscription records.

  • SaaS feature usage

    View the event details for each SaaS and SSO integration performed by the users, such as the event ID, event name, last activity, subscription, product, subscription profile, and publisher. For more information, see Overlapping usage view.

• Content suggestions
  • Part number suggestions

    View Content Service suggestions for your custom publisher part numbers (PPN). For more information, see Custom publisher part numbers (PPN).

  • Normalization suggestions

    View Content Service normalization suggestion records that are created for discovery models. For more information, see Normalization suggestions for discovery models.

• Software asset success
  • Software maturity

    View the list of Software Asset Management maturity item details. For more information, see View all maturity items for Software Asset Management.

  • Success goals

    Create success goals to track the success of your Software Asset Management application and view the list of created success goals. For more information, see Create success goals for Software Asset Management.

  • Success activities

    Create success activities to track the success of your goals and view the list of already created ones. For more information, see Create success activities for Software Asset Management.

  • Success categories

    Create success categories to add categories to your success goal and view the list of already created ones. For more information, see Create a success goal category for software assets.

  • All active value builder tasks

    Create Value builder tasks for publisher packs that aren’t being fully used and view the list of already created ones. For more information, see Create a Value builder task.

  • My value builder tasks

    Create Value builder tasks and view the list of tasks assigned to you. For more information, see Value builder and Create a Value builder task.

• Cloud cost simulator - Settings

  View the simulation settings, that is, the cost of moving your on-premise resources to the cloud environment. You can also create Cloud Cost Simulator settings. For more information, see Cloud cost simulation.

• IBM ASP integration
  • Daily aggregated peak usage

    View the highest daily sub capacity and full capacity usage of your IBM software products based on the edition, license metric, domain, and region of each product. For more information, see View the daily aggregated peak usage of your IBM software products.

  • Daily high water mark usage

    View the breakdown for the highest daily usage of your IBM software products by physical host based on both the edition and license metric of each product. For more information, see View devices with the highest daily usage of your IBM software products.

  • Product classification

    View the product classifications for all IBM components that are installed in your environment. These product classifications enable you to track and manage licensing for your IBM components. For more information, see View product classifications for your IBM components.

  • Devices to scan

    Specify the virtual machine (VM) managers, such as VMware vCenter Servers and IBM Hardware Management Consoles (HMCs), for which you want to track IBM licenses. You can track licenses for IBM software that is discovered within these specified VM managers only. For more information about updating the VM managers, see Specify the virtual machine (VM) managers for which you are tracking IBM licenses.

  • Device settings

    To improve the accuracy of your IBM license calculations, verify the meta data for the physical hosts that your IBM software is installed on. Update any meta data that is incorrect or out of date. For information about updating meta data, see Verify the meta data for your IBM hosts.

• IBM ILMT V2 integration
  • Peak consumption by product

    View the highest sub capacity and full capacity usage of your IBM software products based on the product name and the discovery model. For more information, see View the peak usage of your IBM software products.

  • Peak consumption breakdown by device

    View the breakdown for the highest sub capacity and full capacity usage of your IBM software products by physical host based on the discovered device. For more information, see View the peak usage of your IBM software products by device.

  • ILMT discovered computer

    View details for the discovered device including the server name, server id, server type, hardware model, hardware serial number, hardware vendor, total processor, and CMDB computer. For more information, see View the devices that are running your IBM software products.

• SAM implementation - Published products

  View the list of software products published in a phase-wise implementation of Software Asset Management. For more information, see Manage phase-wise Software Asset Management implementation.

Figure 1. License operations view