Review a software reclamation rule

  • Release version: Yokohama
  • Updated January 30, 2025
  • 1 minute to read

    • Use reclamation rules to cancel user subscriptions that have limited to no activity.

    Before you begin

    Role required: sam_admin

    About this task

    When you create a direct integration profile or connect an SSO application, a reclamation rule is automatically created for the software. It's important that you review the reclamation rule to verify that it meets your specifications. For more information about the reclamation rules for each application, see Reclamation rules and Reclamation rules for Microsoft 365 integration.

    For SSO subscriptions, the reclamation rule checks for user logins.

    Procedure

    1. Navigate to All > Software Asset > Administration > Reclamation Rules and select the reclamation rule that corresponds to your integration profile.
    2. On the form, review the fields.
      Table 1. Reclamation Rules form
      Field Description
      Name Name for the reclamation rule.
      Applies to Item type that the reclamation rule applies to.

      Include usage from additional discovery sources

      This field appears only when you are reviewing the Microsoft 365 and Office 365 reclamation rules. For more information, see Reclamation rules for Microsoft 365 integration.

      When selected, the usage for Microsoft Access and Publisher is considered from additional discovery solutions such as Microsoft SCCM or ACC-V for E3 to E1 optimization.
      Notify user Option for notifying users via email that their accounts will be reclaimed unless they respond with a request to keep the accounts. If a user wants to keep a license, it becomes the responsibility of the manager to approve or reject the removal of the license.
      Days before auto-reclamation If no response is received from the user within the specified number of days, the account is reclaimed.
      Note:
      This field appears when Notify user is selected.
      Subscription Usage Condition
      Last activity threshold Time limit for no meaningful activity before a user account is added to the list of reclamation candidates. The default value is 60 days for direct integrations and 30 days for SSO applications.
    3. Select Update.

    What to do next

    View the reclamation candidates that are identified by your reclamation rule and start reclaiming user subscriptions.