Table properties in Table Builder

  • Release version: Washingtondc
  • Updated February 1, 2024
  • 2 minutes to read
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    Summary of Table Properties in Table Builder

    Table Builder allows ServiceNow customers to modify various table and column properties to better manage their data tables. This functionality is essential for customizing data structures to meet specific application needs.

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    Key Features

    • Table Column Properties: Customers can modify the following for table columns:
      • Column label: Unique identifier for the column.
      • Column name: Database name associated with the column.
      • Type: Specifies the type of data contained (e.g., String, Choice) with additional fields for configuration.
      • Reference: Links to other tables if the column type is Reference.
      • Max length: Limits the number of characters allowed in the input field.
      • Default value: Automatically populates the field for new records.
      • Display: Sets which column is displayed as the title for records.
    • Table Properties: Modify the following properties for the data table:
      • Table label: Update this in the General information tab.
      • Extensibility: Make the table extensible via the Advanced options.
      • Record numbers: Enable and define record numbering settings.
      • Accessibility: Control access through the Access tab for either all application scopes or specific ones.
      • Application access controls: Specify permissions for Read, Create, Update, and Delete actions.

    Key Outcomes

    By utilizing these properties in Table Builder, ServiceNow customers can effectively tailor their data tables to enhance usability and accessibility, ensuring that the right information is captured and presented accurately according to organizational needs.

    Various table and table column properties can be modified by using Table Builder.

    Table column properties

    The following table shows descriptions of the properties that you can modify for the columns in a data table.

    Table 1. Table column properties
    Field Description
    Column label Unique label for the column.
    Column name Database name for the column.
    Type

    Type of information that the column contains. For example, to contain plain text in the column, select String.

    Depending on the type that you select, fill in the additional fields to further define the table column. For example, if you select String, define the character limit of the string input. Or, if you select Choice, define the choices that users can choose from.

    See Field types.
    Reference Table that is associated with the column. This field applies only if the column type is Reference.
    Max length Maximum number of characters that users can enter in the field.
    Default value Value that populates the field automatically after a new record is created.
    Display

    Option to set the column as the display value for the table. A reference field shows the display value of the table to which it is referring. For example, the Opened by column of the task table refers to the user table. Because the display value of the user table is the user name, the Opened by field shows something like Beth Anglin or Joe Employee. When you select a display value, choose the table column that would act as an appropriate title for individual records.

    Only one column can act as the display value for a table.

    Table properties

    The following table shows the descriptions of the properties that you can modify for a selected data table.

    Table 2. Table properties
    Option Procedure
    Change the table label In the General information tab, update the Table label field.
    Make the table extensible
    1. In the General information tab, select Advanced.
    2. Select the Make extensible check box.
    Add record numbers
    1. In the General information tab, select Advanced.
    2. Select the Add record number check box.
    3. Define the record numbers by updating the Prefix, Starting number, and Number of digits fields.
    Accessible from
    1. Open the Access tab.
    2. In the Accessible From field, select All Application Scopes or This Application Scope Only.
    Application access controls
    1. Open the Access tab.
    2. In the Application Access Controls field, select Read, Create, Update, and/or Delete selection boxes to specify the desired level of access for the table.