Software model results license metric results fields

  • Release version: Yokohama
  • Updated January 30, 2025
  • 6 minutes to read
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    Summary of Software Model Results License Metric Results Fields

    The License Metric Results form in ServiceNow provides detailed insights into software license usage, rights, and compliance for software models. It supports tracking multiple license types, such as perpetual with active maintenance and subscription licenses, generating distinct license metric results and corresponding license position reports for each.

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    This form is accessible via the License Metric Results related list within your software model results and offers a comprehensive view of license reconciliation outcomes, helping you manage software entitlements effectively.

    Key Features

    • License Metric Tracking: Displays the license metric name and associates it with the relevant software model result, group, and subgroup for reconciliation.
    • Rights Management: Provides detailed counts for rights owned, used, and available, enabling clear visibility into license consumption and availability.
    • Right Allocations Categories: Differentiates rights into allocated in use, not allocated in use, allocated not in use, and not allocated, facilitating precise license allocation monitoring.
    • Remediation Options: Automatically creates remediation actions such as Create Allocations, Remove Unallocated Installs, and Remove Allocations based on usage patterns, except for User CAL and Device CAL metrics.
    • Related Lists for Detailed Tracking: Includes related lists for Rights Used By (users or devices consuming rights), Rights Needed By (unlicensed users or devices requiring rights), Licensed Installs, Downgrades/Upgrades, SAP System Users (for SAP named user license metrics), and Licensed Subscriptions, providing granular insights into license consumption and needs.
    • SAP and Subscription Support: Offers specialized fields and related lists for SAP named user licenses and subscription-based software models, helping you manage these license types accurately.

    Practical Use for ServiceNow Customers

    • Use the License Metric Results form to analyze and reconcile software licenses against actual usage, ensuring compliance and optimizing license utilization.
    • Identify over-licensed scenarios and take remediation actions to reduce wasted licenses and associated costs.
    • Manage allocations effectively by understanding which rights are allocated but unused or used without allocation, enabling corrective steps.
    • Leverage related lists to drill down into specific users, devices, installations, upgrades/downgrades, and subscription details to maintain accurate license records and support audits.
    • For SAP environments, utilize the SAP System Users related list to track detailed user license information, including user types and organizational assignments.
    • For subscription licenses, track users and subscription profiles to maintain up-to-date license consumption data.

    Software model results License Metric Results form and related list field descriptions. You can access this form through the License Metric Results related list in your software model results.

    License Metric Results form

    Two license metric results are generated if a software model has two entitlements, one with a perpetual SA license type and the other with a subscription license type. One license metric result where active maintenance is true and the other where the active maintenance is false. In such a scenario, two license position reports are generated, one with active maintenance true and the other one with active maintenance false.

    Field Description
    License metric Name of the license metric that the software license is counted against when reconciliation runs.
    Software model result Software model result associated with the license metric results.
    Group Group on which reconciliation was run.
    Subgroup Subgroup on which reconcliation was run.
    Rights owned Sum of all active rights from entitlements that share a license metric.
    Rights used Sum of rights used during reconciliation (allocated + not allocated and installed).
    Rights available Sum of rights not used during reconciliation (rights owned — rights used).
    Over-licensed amount Estimated cost of unused rights.
    Right Allocations
    Allocated in use Rights that are allocated and are used to license installations.
    Not allocated in use

    Number of rights that are used to license installations, but not allocated.

    When this value is greater than 0, two remediation options (Create Allocations and Remove Unallocated Installs) are automatically created for each unique license metric in the software model that meets this requirement, except User CAL and Device CAL.
    Allocated not in use

    Rights that are allocated but are not being used to license any installations.

    Note:
    Allocated not in use reflects rights that are wasted because the user or device for which these rights have been allocated do not have the software installed.

    When this value is greater than 0, a Remove Allocations remediation option is automatically created for each unique license metric in the software model that meets this requirement.
    Not allocated Number of rights that have not been allocated (rights owned — allocated regardless of whether installed or not).
    Allocations needed Number of allocations needed for compliance. Only used for Per Named User and Per Named Device license metrics.

    Rights Used By related list

    Field Description
    Used by User or device that is using the rights.
    Note:
    If your rights are associated with client access records, the Used by field displays the name of each client access record that is using those rights. Select a client access record name to view the corresponding breakdown of users or devices that are using the associated rights. See Add a software client access record in Software Asset Management classic for more information on client access records in the Software Asset Management classic application. See Create a software client access record in workspace for more information on client access records in the Software Asset Workspace.
    Rights used Sum of rights used during reconciliation (allocated + not allocated and installed).
    Allocated in use Rights that are allocated and are used to license installations.
    Not allocated in use

    Number of rights that are used to license installations, but not allocated.

    When this value is greater than 0, two remediation options (Create Allocations and Remove Unallocated Installs) are automatically created for each unique license metric in the software model that meets this requirement, except User CAL and Device CAL.
    Allocated not in use

    Rights that are allocated but are not being used to license any installations.

    Note:
    Allocated not in use reflects rights that are wasted because the user or device for which these rights have been allocated do not have the software installed.

    When this value is greater than 0, a Remove Allocations remediation option is automatically created for each unique license metric in the software model that meets this requirement.
    Nontransferable rights Remaining rights from a core pack that cannot be used to license any additional devices. Nontransferable rights are available only for Microsoft Per Core and Microsoft Per Core with (CAL).
    Allocations needed Number of allocations needed for compliance. Only used for Per Named User and Per Named Device license metrics.

    Rights Needed By related list

    Field Description
    Rights needed by Unlicensed user or device that requires rights.
    Note:
    If rights are needed to cover unlicensed users or devices in an associated client access record, the Rights needed field displays the name of the client access record that requires those additional rights. Select the client access record name to view the corresponding breakdown of unlicensed users or devices that require rights. See Add a software client access record in Software Asset Management classic for more information on client access records in the Software Asset Management classic application. See Create a software client access record in workspace for more information on client access records in the Software Asset Workspace.
    Rights needed Number of rights that are required to cover the unlicensed user or device.

    Licensed Installs related list

    Note:
    This related list is not available for SAP license metrics.
    Field Description
    Display name Name of the software installation.
    Publisher Publisher of the software.
    Version Version of the software.
    Discovery model Software discovery model for the installed software.
    Installed on Hardware on which the software is installed.
    Assigned to User or device to which the software is assigned.

    Downgrades/Upgrades related list

    Note:
    This related list is not available for SAP license metrics.
    Field Description
    Software model Software model that is available for upgrade or downgrade.
    Rights used Sum of rights used during reconciliation (allocated + not allocated and installed).
    Allocated in use Rights that are allocated and are used to license installations.
    Not allocated in use

    Number of rights that are used to license installations, but not allocated.

    When this value is greater than 0, two remediation options (Create Allocations and Remove Unallocated Installs) are automatically created for each unique license metric in the software model that meets this requirement, except User CAL and Device CAL.
    Allocated not in use

    Rights that are allocated but are not being used to license any installations.

    Note:
    Allocated not in use reflects rights that are wasted because the user or device for which these rights have been allocated do not have the software installed.

    When this value is greater than 0, a Remove Allocations remediation option is automatically created for each unique license metric in the software model that meets this requirement.
    Allocations needed Number of allocations needed for compliance. Only used for Per Named User and Per Named Device license metrics.

    SAP System Users related list

    Note:
    This related list is available only for SAP named user license metrics.
    Field Description
    Display name Identifier containing the SAP user ID and SAP client.
    User Full name of the SAP user.
    SAP user id Unique identifier for the SAP user.
    Email Email address of the SAP user.
    First name First name of the SAP user.
    Last name Last name of the SAP user.
    User type Type of SAP user.
    License type Named user type value assigned to the SAP user.
    Named user type Normalized named user type of the SAP user.
    Optimized named user type Optimized named user type of the SAP user.
    SAP client Organizational subunit to which the SAP user belongs.

    Licensed Subscriptions related list

    Field Description
    Display name Identifier containing the publisher and product of the software subscription.
    User Name of the subscription user.
    User principal name Email address of the subscription user.
    Software model Software model for the subscription software.
    Subscription profile Direct integration profile for the subscription software.
    Subscription type Type of subscription.