Export a Platform Analytics dashboard

  • Release version: Australia
  • Updated June 10, 2026
  • 2 minutes to read

    • Export a Platform Analytics experience dashboard to PDF or Microsoft PowerPoint.

    Before you begin

    Role required: Any, if the user has access to the dashboard.

    Note:
    • This task only applies to dashboards created in the inline editor. Technical dashboards do not have the Export option in the More actions menu. For more information, see Technical dashboards compared to inline dashboards.
    • Dashboards can be exported only as PowerPoint and PDF, however, in a dashboard some of the data visualizations can't be exported, as shown in the following table:
      Table 1. Supported export formats for Dashboards
      File type Supported DV type Unsupported DV type
      PDF
      • Pivot tables
      • Lists
      • Other data visualizations
      • Calendar reports
      • Indicator scorecards
      • Geomap
      • Non-data visualization dashboard elements, like Headings
      PowerPoint (PPT)
      • Pivot tables
      • Other data visualizations
      • Calendar reports
      • Indicator scorecards
      • Geomap
      • Non-data visualization dashboard elements, like Headings
    • Content is not necessarily exported in the order it appears on the dashboard.
    • Depending on your entitlements, you may be able export a dashboard conversationally through the Now Assist panel. See Export dashboards and data visualizations from the Now Assist panel.

    • Dashboards exported to PowerPoint include the title above and the description below each visualization in an editable format if this information is provided in the source visualization.

    • You can also export individual data visualizations from a dashboard to a PNG or JPEG file. For more information, see Download a data visualization from a dashboard.

    Procedure

    1. Navigate to All > Platform Analytics > Library > Dashboards.
    2. Select the dashboard that you want to export.
    3. Select the dashboard's More actions menu More action icon and choose Export.
      More actions menu with Export item highlighted
    4. In File type, select PDF or PowerPoint.
      1. If you are exporting to PDF, specify the page format and orientation.
        Any filter values set on the dashboard at the time of export apply to the export.
      2. If you are exporting to PowerPoint, you can set the following options:
        Option Description
        Export all tabs If the dashboard has more than one tab, you can select whether to export them all or only a subset.

        Default: On
        Export all visualizations in the top layout If the dashboard has more than one tab and you are not exporting them all, you can set whether to export any visualizations that are in the layout outside the tabs.
        Dashboard with visualizations in a tab and in the top layout.
        Select tabs: If you are not exporting all tabs, select each tab to export.
        Export with applied filters You can select whether to apply to the export any values that have been set in filters on the dashboard. For example, say your dashboard has an Incident Category filter and a single-score visualization showing the number of incidents. With nothing chosen in the filter, the visualization shows 6884 incidents. With the Software category chosen in the filter, it shows only 5278 incidents. Now you export the dashboard with Software chosen in the filter. If Export with applied filters is on, the slide for that visualization shows 5278 incidents; with it turned off, it shows 6884.

        Default: On
        Note:
        For PowerPoint, the export creates a separate slide for each visualization in the dashboard, not one slide for each tab on the dashboard.
    5. Choose the delivery method, Download file or Send via email.
      Delivery method Result
      Download file When the export is complete, you are prompted to download the export.
      Send via email Choose the users to send it to. You can select only users on your instance. Security constraints may restrict who you can email. You must specify a subject, and you can add a message.
    6. Select Export.

    Result

    The dashboard with selected tabs and filters is exported to a PDF or PowerPoint file and delivered by the chosen method.