Is there any combined HRSD and ITSM portal use case?

Koji Yanase
Tera Contributor

Is there any combined HR and ITSM portal use case?

We need to provide single portal for HRSD and ITSM.

4 REPLIES 4

eric_hemmer
ServiceNow Employee
ServiceNow Employee

Absolutely.  We call this a unified employee experience.  Many of ServiceNow's customers create a single portal for HR, IT, and other departments such as Finance and Facilities.  I have many screenshots, but I am not sure which ones I have permission to post publicly.  I will include one that was presented at our Knowledge18 conference.  You can see another portal from Cox Automotive in a video that Donna Woodruff shared on YouTube.  The first and most important design point is to ensure that search includes all knowledge bases and catalogs.  You can do this using search sources depending upon which version you are on.  Secondly you'll want to create blended pages for Knowledge, Catalogs, and Tickets.  Today customers create those pages themselves, though I can share that delivering those pages out of the box is currently on ServiceNow's product roadmap.  [Our SafeHarbor disclaimer applies to any future-looking statements.]  

Offering your employees one place to go for everything they need is definitely the way to go and the direction most of our customers choose these days.  

 

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Hi Eric,

Thank you for your answer. As you mentioned, we need to handle multiple Knowledge Bases and multiple Service Catalogs at a single portal. Where can I learn how to implement those?

Thanks.

Search sources are what's behind the search box on the portal and where you define what gets searched.  Out of the box these search sources are set to search the one knowledge base and catalog defined in the Portal record.  Navigate to Service Portal \ Portals and pull up a portal to see references to knowledge base and catalog.  More details about search sources can be found here:

https://docs.servicenow.com/bundle/london-servicenow-platform/page/build/service-portal/concept/sear...

 

I worked with another customer in the following community thread to expand the search beyond the one knowledge base.  It does require scripting, but I outline the steps in the thread as an example:

https://community.servicenow.com/community?id=community_question&sys_id=0ba77c1fdb61d3003882fb651f96...

At K18 the HR team showcased a portal that searches across multiple areas and @Sarah Means loaded it up to Share this week.  This would be a good learning example as well since the search sources are defined to search across multiple knowledge bases and catalogs:

https://developer.servicenow.com/app.do#!/share/contents/5929693_london_hr_service_portal_knowledge_...