Milestones

Milestones represent an acknowledgment that a certain deliverable is achieved for a service. You can create a milestone against the purchase line and purchase order line for a service product type, when the acknowledgment type is set to Milestones.

The key fields of a milestone are:

Tableau 1. Milestone fields

Field	Description
Deliverable Name	Name of the milestone
Number	System-generated unique identifier of the milestone.
Assigned to	User primarily responsible for confirming the completion of this milestone.
Primary contact	Person within the procurement team who can be contacted with questions about receipts, milestones, invoices, or other activities related to acknowledgment. This field is populated or updated with the same user in the Assigned to field of the parent task record, as follows: For a milestone or acknowledgment task, from the referenced purchase order.
Purchase line	Purchase line associated with the milestone.
Purchase order line	Purchase order line associated with the milestone.
State	Status of the milestone.
Due date	Expected completion date from the user this milestone is assigned to.
Summary Details
Completion date	Scheduled completion date for the milestone.
Payout type	The type of the payout associated with this milestone. For example, Percentage or Amount.
Payout amount	Amount associated with this milestone. This field is displayed if the payout type is set to Amount. Sum of the amount across all milestones can’t exceed the total amount on the purchase requisition.
Payout percentage	Percentage of the payout amount associated with this milestone. This field is displayed if the payout type is set to Percentage. Sum of the percentages across all milestones can’t exceed 100%.
Cancellation reason	Reason for the cancellation of the milestone. This field is required when the recipient cancels the milestone.
Deferral reason	Reason for the deferral of the delivery date of the milestone.

Milestones are assigned to the recipient of the purchase line. A recipient can either confirm, cancel, or defer milestones using Confirm completion, Cancel, or Defer Completion options.

• Confirming a milestone updates the state to Closed Complete.
• Canceling a milestone requires a cancellation reason.
• Deferring the completion of a milestone requires a completion date and the state is updated to Pending Completion Date.

When the status of a milestone task is Closed Complete, a receipt is created and the Amount received or Percentage received fields are populated accordingly on the receipt. The receipt triggers the update of the states on the purchase order line and purchase order similar to the workflow of a good receipt.

The [PSM] Monitor Milestone Tasks scheduled job monitors the completion date of each active milestone on a daily basis. On the specified date of completion, the job updates the state of the milestone from Pending Completion Date to Confirmation Required.

The UI action to confirm or defer the milestone is displayed when the state of the milestone is Confirmation Required.