Knowledge blocks in Knowledge Center
Summarize
Summary of Knowledge Blocks in Knowledge Center
Knowledge blocks are customizable, reusable content pieces within knowledge articles that allow you to control visibility based on user criteria. This feature ensures that only relevant content is visible to specific user roles, enhancing the user experience in the Knowledge Center.
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Key Features
- Customizable User Criteria: Control which user roles can view specific knowledge block content in articles.
- Feature Activation: Knowledge administrators must enable knowledge blocks for each knowledge base to utilize this feature.
- Content Management: Knowledge contributors can create and insert knowledge blocks into articles, streamlining content management.
- Visibility Control: Content visibility is determined by user criteria set at both the knowledge base and block levels.
- Search Functionality: Knowledge blocks are hidden from search results until published.
Key Outcomes
Implementing knowledge blocks allows for efficient management of location-specific content, such as holiday calendars. HR can maintain a single article while users access only the relevant sections based on their location, reducing workload and improving clarity. This feature also activates Knowledge Management Advanced, enabling additional functionalities like article versioning.
Knowledge blocks are reusable pieces of content secured by customizable user criteria that you can add to knowledge articles in a knowledge base. The user criteria determine which user roles can or can’t read the block content in an article, enabling only relevant content to be visible to that user.
How to use knowledge blocks
To use knowledge blocks, a knowledge administrator or manager must enable the knowledge blocks feature for each knowledge base.
Enable knowledge blocks in the Knowledge Center
Knowledge contributors can create knowledge blocks and insert them into articles in a knowledge base. Knowledge blocks aren’t supported for wiki formats. By default, the knowledge block doesn't show files attached to it. However, you can see that images and text are visible on knowledge bases created from block files.
- Create a knowledge block in the Knowledge Center
- Add a knowledge block to a knowledge article
- Edit a knowledge block in a knowledge article
Knowledge block content visibility in an article is controlled by criteria set at both the knowledge base and knowledge block levels. See Select user criteria for a knowledge block for more information.
Knowledge blocks don't show up in a search until they’re published. Unpublished ones are hidden until they’re ready.
Holiday calendar with location-specific knowledge block content
Your company has offices in different locations, and each location has different holidays. There are a few ways that you can set up a holiday calendar in your knowledge base so employees can easily find the holidays that apply to them.
One way is that you could create a knowledge article for each location, with an article for Location A, Location B, and so on.
- Pros: simplified consumption. Employees have a single article to search for and read.
- Cons: more work for HR. HR has multiple articles to manage and update for each location where the company has employees.
Another way is that you could create a single knowledge article that includes sections for each location.
- Pros: simplified authoring. HR has a single article to manage and update.
- Cons: more work for employees. Employee must scroll through and disregard extraneous content to find the section in the article that pertains to them.
With knowledge blocks, you can create a single knowledge article with location-specific block content secured by user criteria. This approach helps to reduce the workload for both HR and employees. As an HR agent, you have a single article to manage and update. Employees have a single article to search for and read, with the user criteria confirming that they only view content that is relevant to them.
Activation information
To use knowledge blocks in your application, you must activate knowledge blocks. For information on what components are installed with the feature, see Components installed with knowledge blocks.