Workflow Studio actions and subflow in RPA Hub

Two-way integration of actions and subflows in Workflow Studio and RPA Hub for a seamless robot execution.

Flows and actions overview

The flows and actions are built using ServiceNow Workflow Studio, so make sure you’re familiar with the Building actions in Workflow Studio and Building subflows in Workflow Studio basics.

Invoke flows or subflow

Invoke the flow or subflow via RPA Desktop Design Studio, Unattended Robot, or Attended Robot. For more information, see the topics listed in Flow Designer components.

Enable the client callable option for a flow or subflow

Enable a client script to trigger an RPA Hub flow or subflow. For more information, see Enable the client callable option on a flow or subflow in RPA Hub.

RPA Hub actions

The following table shows the detailed descriptions, action inputs, and action outputs of RPA Hub actions.

Table 1. RPA actions

Action	Description	Action inputs	Action outputs
Add WorkItem to Queue Action	Adds WorkItem in a specified queue in the RPA Hub application and returns the WorkItem ID.	Queue Name: Record Name: String Content: String Type: String Priority: String.Choice Stage: String SLA: Date/Time The maximum limit for Content field (Request Content and Response Content) is 8000 characters. If the Is Work Item Name Sensitive check box on the associated work queue form is selected, the data in the Request Content field is encrypted. Sensitive data with encryption is stored in the work item, so that it can be passed to the RPA Desktop Design Studio or robots.	Action Status: Object WorkItemID: GUID IsNameExists: Boolean status: String message: String
Assign User to Attended Automation Process Action	Assigns a user to the attended automation process.	Process Name: Record Username: Record	Action Status: Object status: String Message: String
Assign User to Attended Robot Action	Assigns a user to the attended robot.	Username: Record	Action Status: Object status: String Message: String
Change Life Cycle Stage Status of a Bot Process Action	Changes the life cycle stage status of a bot process that is not retired. If a bot process is in Build life cycle stage status, if you have the required role, you can update it to Published state, but you cannot update it to In Maintenance. If a bot process is in Published life cycle stage status, if you have the required role, you can update it to In Maintenance state, and vice versa.	Process name: Record Life cycle stage status: Choice	result: String message: String Action Status: Object
Fetch Created Jobs Action	Fetches the process jobs in RPA Hub.	Process Number: String Robots: Array[String]	Action Status: Object Result: String Jobs: Array[String] startedRobots: Array[String] pendingRobots: Array[String]
Fetch Execution Status Action	Fetches the execution status of a specific process job in RPA Hub.	Process Job Number: String	Action Status: Object ProcessJob: Object Process Name: String Robot Name: String State: String Started At: Date/Time Completed At: Date/Time Message: String status: String message: String
Fetch Work Item Status Action	Fetches the status of specific work queue items, asynchronously.	Work Queue Item ID: GUID	Action Status: Object Code: Integer Message: String WorkItem: Object sysId: String name: String type: String priority: String status: String lockedBy: String additionalComments: String requestContent: String responseContent: String deferredTill: Date/Time sla: Date/Time created: Date/Time startedOn: Date/Time completedOn: Date/Time lastStartedTime: Date/Time status: String message: String
Start Process Action	Triggers a specific bot process in RPA Hub and returns the status.	Process Name: Record Robots: Array[String] Ignore an entry in this field if a robot pool is assigned to the bot process. When invoking the Start Process Workflow Studio action, the robots that are in the In Maintenance life-cycle stage status are treated as failed robots.	Action Status: Object Result: String Robots: Array[String] Process: String Failed Robots: Array[Object]
Stop Process Action	Stops a bot process. If Graceful Stop is enabled, this action gracefully stops the bot process.	Process Name: Record Robots: Array[String] Wait For Graceful Stop: True/False If this check box is selected, then bot process must stop gracefully. For more information about stopping a bot process, see Stop an unattended bot process in RPA Hub. For more information about Graceful stop, see Using Graceful Stop functionality in RPA Hub. For more information about Robot Pool, see Robot pool in RPA Hub.	Result: String Action Status: Object Robots: Array[String] Process: String Failed Robots: Array[Object]
Unassign User from Attended Automation Process Action	Unassigns the user from the attended automation process.	Process Name: Record Username: Record	status: String message: String Action Status: Object
Unassign User from Attended Robot Action	Unassigns the user from the attended robot and retires the attended robot.	Username: Record	Action Status: Object Status: String Message: String
Update Process Parameter Action	Updates the Value field for the process parameter.	Process: Record Parameter Name: String Value: String	status: String Action Status: Object message: String
Update WorkItem Action	Updates work queue items.	Queue Name: Record WorkItemID: String Stage: String DefferedTill: Date/Time Name: String Priority: Choice Status: Choice Request Content: String Type: String Remarks: String SLA: Date/Time Response Content: String The maximum limit for Request Content and Response Content fields is 8000 characters. If the Is Work Item Name Sensitive check box on the associated work queue form is selected, the data in the Request Content field is encrypted. Sensitive data with encryption is stored in the work item, so that it can be passed to the RPA Desktop Design Studio or robots.	IsNameExist: True/False Status: String Message: String Action Status: Object
Verify HashCode of a Package Version	Verifies the HashCode of a package version in RPA Hub to validate the HashCode of the manually uploaded automation zip file with the associated package version record. For more information about verifying the HashCode of a package version, see Verify the HashCode of a package version in RPA Hub.	Package Version: Record	Action Status: Object Message: String isAttachmentValid: True/False

RPA Hub subflow

The following table shows the detailed description, action input, and action output of RPA Hub subflow.

Table 2. RPA subflow

Subflow	Description	Subflow inputs	Subflow outputs
Import Package Version Attachment Subflow	Imports the package version attachments automatically for a package version. To automatically migrate the package attachment (automation zip file) from a lower (non-production) to a higher (production) environment. For more information about importing a package version attachment in RPA Hub, see Import a package version attachment in RPA Hub.	Email: Email Package Version: Record	After the attachment is uploaded successfully or if an error occurs while uploading the attachment, an email notification (if email is provided as an input) is sent to the user who performs this import attachment action.
Start Process Subflow	Triggers a specific bot process in RPA Hub. Returns process job details.	Process Name: Record Robots: Array[String] Ignore an entry in this field if a robot pool is assigned to the bot process. If a process job is not in the Running status, the robot that is associated with the process job is treated as Failed in the Start Process subflow output.	Failed Robots: Array[Object] Stopped Robots: Array[String] Pending Robots: Array[String] Process Jobs: Array[String] Result: String Message: String
Stop Process Subflow	Triggers a specific bot process to stop in RPA Hub. Returns robots details and process job status. If Graceful Stop is enabled, this subflow gracefully stops the bot process.	Graceful Stop: True/False Process Name: Record Robots: Array[String]	Failed Robots: Array[Object] Stopped Robots: Array[String] Pending Robots: Array[String] Process Jobs: Array[String] Message: String Result: String