Diagnose user access to an article

Identify which users have access to an article and what enables that access.

Before you begin

Role required: knowledge_manager, knowledge_admin, or admin

Procedure

1. Access the User Criteria Diagnostics landing page using one of these options:

   To access	Navigate to
   Using the application navigator	Knowledge > Administration > User Criteria Diagnostics.
   From an article	Knowledge > Administration > Knowledge Bases. Select the knowledge base that has the article to diagnose for user access. In the Knowledge related list, select the article. In the Related Links section, click Run User Criteria Diagnostics. The User Criteria Diagnostics landing page appears with the Select article field pre-populated.

2. To diagnose user access:
   1. In the Select user field, select a user.
   2. From the Select record type choice list, select Article.
   3. In the Select article field, select an article.
      Every time you select a different user, record type, or knowledge base, the page refreshes and displays data for the selected user.
   4. Click Diagnose.
      The page displays these details:

      • Whether or not the user has access to the knowledge article based on their domain. Only system administrators can view domain information and change the domain to give access to a user.
      • Which user criteria provides read or read and contribute access for this user to the article and what type of user criteria definition enables this access.
      • Whether a role of the user has (knowledge_manager, knowledge_admin, or owner of the knowledge base) enables this access.
      • For a user with no access to this article, which user criteria may be modified to grant the access.

      Note:

      Members of an ownership group are automatically given Can Contribute access to knowledge articles that their ownership group is associated with.

Example

The following image shows an example of a diagnosis where the user Adela Cervantsz has read access to the KB article, KB0000001 v5.0, in the IT knowledge base because Adela belongs to one of the Can Read user criteria defined in the knowledge base.