Review CMDB Data Manager attestation tasks

Review attestation tasks that are assigned to you or to an assignment group that you belong to in accordance with CMDB Data Manager Attestation policies. Check the physical existence of IT infrastructure or applications associated with CIs in the attestation task and then process those CIs as appropriate.

About this task

For managers, tasks of direct reports are included, and for user group managers, tasks of members in the group are also included.

Before you begin

Role required:

• CMDB administrator: data_manager_admin, sn_cmdb_admin (already includes the data_manager_admin role)
• CI and service owner or manager: data_manager_user, sn_cmdb_user (already includes the data_manager_user role)

About this task

After you receive notifications about attestation tasks assigned to you, check the actual IT infrastructure or applications that you own, and then process the CIs in the task accordingly. Initially, all the CIs in the attestation task are listed in a Not Yet Reviewed list and therefore require attestation. Attested CIs are then moved to an Attested CIs list, while CIs you reject are moved to a separate Rejected CIs list. After processing all the CIs in the task, you can submit and complete the task. For general information about attestation and the flow of attestation, see CIs attestation.

As you process the CIs in the task, details of your activities are captured in the activity stream of the task.

Attesting tasks is performed in the My Work view in the CMDB Workspace store app.

Procedure

1. Navigate to Workspaces > CMDB Workspace and then select My Work in the CMDB Workspace menu.
   Any attestation tasks that are assigned to you or to assignment groups you belong to, appear in the Attestation tasks tab in the My tasks section. Attestation tasks are associated with details such as the due dates and short descriptions for those tasks. Assignment groups that you are a member of, are also listed.
2. Select a task to review from the Attestation tasks list. For a bulk review, select multiple tasks or check the box next to 'Configuration Item' to review all the tasks in the list.
3. Review details of a task:
   1. Optional: Administrators can select Cancel task if attesting the CIs in the task isn't needed.
      For example, if the task was created by error. The canceled task is deleted without any further processing.
   2. Optional: If the task isn't properly assigned, click Reassign and then select one of the following options.
      Depending on your selection, the task might no longer be assigned to you.

      • To me: If the task isn't yet assigned to a specific user and you are the owner of the CIs who can process the task.

      • To other user: If you aren't the actual owner of the CIs and there is someone else that is more appropriate as the owner for the task. In the Reassign to other user dialog box, set Assign to to that user and enter the reason for the reassignment. Then click Proceed.

        For a CI owner, only users from the assignment group that the task is currently assigned to, appear. For Admins, all users with the data_manager_user role appear.

      • Send for reassignment: If you aren't the appropriate user for this task and the administrator needs to assign the task to someone else. In the Send for reassignment dialog box, enter the reason for the operation and then click Submit to send a notification to the administrator.
   3. Click Review CIs to attest to continue the CI attestation process.
      If the task is not assigned to anyone, it is automatically assigned to the current user.
4. Optional: If the Smart detection dialog box appears, click Review to review the CIs or Auto-attest to attest the detected CIs without a review.
   If you click Cancel, you can later click Run auto-attestation in the Smart detection widget. When reviewing the CIs to attest, the list in the Smart detection pane is filtered to CIs that are candidates for auto-attestation, letting you auto-attest all those CIs in bulk.
   1. Review the details of the CIs in the list.
   2. Optional: Click Auto-attest to automatically attest all the CIs in the list and to move them to the Attested CIs list.
   3. Optional: Click Cancel auto-attestation to leave all the CIs in the Not Yet Reviewed list and to later continue attesting those CIs regardless of smart detection.
5. Review the CIs in the Not Yet Reviewed list.
   You can click a CI to open a dashboard with more details such as CI health, key properties, and CMDB 360 data. The details that appear on the CI dashboard depend on settings and activation of different features.
   Use the following cards on the right hand bar to get help and status:

   • Click Attestation actions () to get help on the possible actions you can take while reviewing CIs.
   • Click Attestation status () to see your progress in reviewing and attesting CIs.
   • Click Smart detection status () to see if any CIs are candidates for auto-attestation and to apply auto-attestation if applicable.
6. In the Details tab of the Attestation Review CIs pane, select the CIs that you are ready to process and select an action to apply to all selected CIs.

   • Select the CIs that you can attest their existence and click Attest to move them to the Attested list.

     To undo attestation, select the Attested list, select the CIs that you want to move back to the Not Yet Reviewed list and click Unattest. Or, select the CIs that you want to move to the Rejected list and click Reject.

   • Select the CIs that you can't attest their existence and click Reject to move them to the Rejected list. In the Confirm rejecting CIs dialog box, enter an explanation and then click Proceed.

     To undo rejection, select the Rejected list, select the CIs that you want to move back to the Not Yet Reviewed list and click Unattest. Or, select the CIs that you want to move to the Attested list and click Attest.

   • Select the CIs that shouldn't be included in this task and in future Data Manager attestation policies, and click Exclude. In the Confirm excluding CIs dialog box, enter an explanation and then click Proceed.

     Those excluded CIs are added to the exclusion list of CMDB Data Manager attestation policies. For more information, see Manage exclusion lists of CMDB Data Manager. Only an admin can undo this operation using the CMDB Data Manager.

   • Select any CIs that you identify as duplicates of other CIs and click Remove duplicates from task. In the Confirm removing duplicate CIs dialog box, enter an explanation and then click Proceed.

     Those duplicate CIs are removed from the attestation task and a de-duplication task is generated for them, which is similar to the de-duplication tasks created by the Identification and Reconciliation Engine (IRE). For more details about how to process and remediate de-duplication tasks, see Duplicate CIs remediation.

     Note:

     Only an admin can undo this operation.
   • After processing all the CIs in the task, when the Not Yet Reviewed list is empty, the Submit button is enabled. Click Submit, and then in the Submit attestation dialog box click Submit to close the task.