Diagnose user access to a knowledge base

Identify which users have access to a knowledge base and what enables that access.

Before you begin

Role required: knowledge_manager, knowledge_admin, or admin

Procedure

1. Access the User Criteria Diagnostics landing page using one of these options:

   To access	Navigate to
   Using the application navigator	Knowledge > Administration > User Criteria Diagnostics
   From a knowledge base	Knowledge > Administration > Knowledge Bases. Select the knowledge base to diagnose user access. In the Related Links section, click Run User Criteria Diagnostics. The User Criteria Diagnostics landing page appears with the Select knowledge base field pre-populated.

2. To diagnose user access:
   1. In the Select user field, select a user.
   2. From the Select record type choice list, select Knowledge base.
   3. In the Select knowledge base field, select a knowledge base.
      Every time you select a different user, record type, or knowledge base, the page refreshes and displays data for the selected user.
   4. Click Diagnose.
      The page displays these details:

      • Whether the user has access to the knowledge base based on their domain. Only system administrators can view domain information and change the domain to give access to a user.
      • Which user criteria provides read or read and contribute access for this user to the knowledge base and what type of user criteria definition enables this access.
      • Whether a role that the user has (knowledge_manager, knowledge_admin, or owner of the knowledge base) enables this access.
      • For a user with no access to this knowledge base, which user criteria may be modified to grant the access.

Example

The following image shows an example of a diagnosis where the user Alene Reback does not have access to the IT knowledge base.

Alena can get access to the knowledge base if:

• Alena is added to one of the existing user criteria defined in the knowledge base.
• Alena is added to a new user criteria that is defined and added to the knowledge base.

Click the IT knowledge base link and provide the access by adding Alena to a user criteria for this knowledge base.