Add a supplier

Add suppliers and their products to populate your primary data.

Before you begin

Role required: sn_shop.shopping_hub_admin or sn_shop.procurement_administrator

About this task

You can add a supplier to the primary data and add products under that supplier. The suppliers that you add, appear on the Shopping Hub portal under Suppliers.

Procedure

1. Navigate to All > ShoppingHub > Primary Data > Suppliers.
   You can also navigate to Sourcing and Purchasing Automation > Primary Data > Supplier.
2. Select New.
3. On the form, fill in the fields.

   Table 1. Supplier form

   Field	Description
   Number	System-generated unique identifier for the supplier.
   Legal name	Legal name of the supplier that corresponds to its operating location.
   ERP supplier code	Company code of the supplier in the ERP system.
   Parent entity	Parent organization of the supplier.
   Global company	Global company that the supplier is linked to.
   Punchout	Whether the supplier is a third-party punchout. Note: This option is only available for Procurement Specialists using the Purchasing view.
   Industry	Industry to which the supplier belongs.
   Image	Image of the supplier’s logo.
   Description	Detailed description of the supplier.

4. To add an image of the supplier’s logo, select Select to add….
5. Select the Relationship Summary tab and fill in the fields.

   Table 2. Relationship Summary form

   Field	Description
   Onboarded	Status of whether the supplier is onboarded into the ERP system. The options are Yes or No.
   Valid NDA	Status of whether the supplier has a valid non-disclosure agreement. The options are Yes or No.
   Valid risk assessment	Status of whether a valid risk assessment has been performed for the supplier. The options are Yes or No.
   Tiering assessment needed?	Whether a tiering assessment is required for the supplier.
   Customer number	Unique identifier for the organization to the supplier.
   On-boarded by	The person responsible for onboarding the supplier.
   On-boarded date	Onboarding date of the supplier.
   Off-boarded date	Termination date of the supplier from the organization.
   Relationship manager	Person responsible for managing the relationship with this supplier.
   Relationship status	Business relationship that is designated to the supplier. The options are Strategic, Valued, Tactical, or Excluded.
   Preferred	Whether the supplier is preferred. The options are Yes or No.

6. Select the Contact Information tab and fill in the fields.

   Table 3. Contact Information form

   Field	Description
   Street address	Street where the supplier is located.
   PO box number	Post office box number where the supplier correspondence and payments are made.
   City	City where the supplier is located.
   State/Province	State or province where the supplier is located.
   County/District	County or district where the supplier is located.
   Zip/Postal code	Zip code or postal code where the supplier is located.
   Country	Country where the supplier is located.
   Region	Region where the supplier is operating. Options are AMS, APAC, EMEA, or LATAM.
   Primary phone number	Phone number of the primary contact from the supplier side.
   Fax number	Number to which documents can be faxed to the supplier.
   Website	Website of the supplier.

7. Select the Purchasing Automation tab and fill in the fields.

   Table 4. Purchasing Automation form

   Field	Description
   Shipping time in days	Estimated number of days to ship products to the delivery location. For more information, see Lead time calculations.
   Shipping estimates for products from this supplier (percent of negotiated price)	Default shipping estimate from the supplier.
   Incoterm	Set of 11 internationally recognized rules that define the responsibilities of sellers and buyers. It specifies who is responsible for paying for and managing the shipment, insurance, documentation, customs clearance, and other logistical activities. Select one of these options: Carriage and Insurance Paid to (CIP) Carriage Paid to (CPT) Cost and Freight (CFR) Cost, Insurance, and Freight (CIF) Delivered at Place (DAP) Delivered at Terminal (DAT) Delivered Duty Paid (DDP) Ex Works (EXW) Free Alongside Ship (FAS) Free Carrier (FCA) Free on Board (FOB)
   Goods shipped from	Location from where the supplier ships out the products.
   Supplier delivers to	Approved shipping countries for the supplier.
   Purchasing entities	Purchasing entities that are allowed to purchase from this supplier.
   Legal entities	Legal entities that are allowed to buy from this supplier.

8. Select the Accounting Details tab and fill in the fields.

   Table 5. Accounting Details form

   Field	Description
   Payment term	Agreed time and conditions for paying the supplier.
   Tax jurisdiction	Taxation authority that imposes the taxes.
   Accepted purchasing currency	Currency value in which purchase orders for this supplier must be created.
   General ledger account	Accounts payable reconciliation account for this supplier.

9. Select Submit.

What to do next

• Use the related lists of the supplier form to view the supplier products and contracts that are associated with this supplier.
• Add a supplier product. For more information, see Add a supplier product.