Submit a quote

  • Release version: Zurich
  • Updated July 31, 2025
  • 3 minutes to read

    • As a shopper or requester, when an existing quotation for a product or service that you're looking for doesn’t meet your expectation, you can get your own quote and submit it so that a requisition can be processed by the procurement team accordingly. You can submit a quote from Shopping Hub Home or directly from Employee Center.

    Before you begin

    Role required: sn_shop.shopper

    Procedure

    1. Navigate to All > ShoppingHub > ShoppingHub Home.
    2. Select Don't see what you need?.
      The Purchase requests page is displayed from the Employee Center catalogs.
      Note:
      To directly access from Employee Center, navigate to Purchases and expenses > Purchase requests.
    3. Select I need to submit a quote.
    4. On the form, fill in the details.
      Table 1. Submit a quote fields
      Field Description
      First, search and add the supplier from the existing supplier list List of all the available suppliers.
      Can't find the supplier above? Add them here Allows you to add a new supplier, who is then verified in the back-end before being added to the list of available suppliers.
      Have you contacted this supplier about the products you're requesting? If you’ve contacted the supplier already, select the appropriate option, and enter details of the supplier contact such as first and last names, job title, and registered email ID.
      For more information on adding suppliers, see:
    5. From What are you buying? select Add to add one or more goods, services, or both, by filling in the Add Row form.
      Table 2. Add row form
      Field Description
      Supplier part number (ex: SKU, product ID) Unique product or service identifier, such as SKU.
      Product/Service name Details of the product or service.
      Unit (ex: box, each, ounces)/Unit (ex: fixed fee, per hour) Unit of measure of the product or service that you must buy.
      Select the currency type for the quoted price Currency type.
      Unit price Amount per unit of the product or service.
      Quantity Number of units of the product or service.
      Tax Estimated tax amount.
      Shipping Estimated shipping cost.
      Total amount Total amount to be paid, including tax and shipping.
      When will this product be delivered?/When is the delivery? Date when the product or service is needed by. Choose a delivery date or delivery period:
      • Specify a delivery date if you have a specific date in mind for the delivery of the product.
      • I am not sure to select a time frame for the delivery of the product or service.
      Note:
      You can select a date or date range that is in the past, present, or future. If you select a date range, you must enter some estimated start and end dates to proceed.
      Where do you think you will have this delivered? Delivery location of the product or service. You can use one of your saved addresses, in which case the primary saved address of the logged-in user is displayed. You can choose to deliver to a work address, in which case you must select who is receiving the item. You can also choose to deliver to somewhere else.
      Cost center for payment Payment method, which is defaulted to your cost center.
      Additional comments Any additional information that you may want to add.
    6. Select Add.
    7. In the What project is this request for? field, select the project for which this request is being raised.
      Note:
      This field is available only when you have the Procurement with Project Management (sn_spend_ppm) application installed, and also have the IT Project User role. For more information, see Sourcing and Procurement Operations integration with Project Management.
    8. Provide the reason behind making the purchase.
    9. In the Watchlist field, select one or more users to be added to the watchlist of the purchase request.

      The users on the Watchlist receive email notifications when specific conditions are fulfilled and the purchase request status is updated. By default, you can add up to 20 users in the watchlist. You can modify this value by configuring the system properties. For more information, see Add users to the watchlist of the purchase.

    10. Add attachments of your quote for verification.
    11. Optional: Select Save as Draft if you want to save a draft in your requests and plan to complete it later.
    12. Select Submit.

    What to do next

    You can view the newly created purchase requisition details on the My Purchases page in ShoppingHub. Purchase lines are grouped based on whether the order type is standard or blanket. For more information on purchase line grouping, see Purchase requisition merging.