Award multiple suppliers from a sourcing event

When negotiations are complete for a sourcing event, you can award one or multiple suppliers from the sourcing event, or reject all bids, as required. Awarding suppliers create purchase requisitions for the selected suppliers and items.

Before you begin

Ensure that you’ve qualified all the relevant suppliers, and have received all the bids and responses from them, before you begin the awarding process. At this point, the sourcing event that you plan to work on, and all its associated negotiations, sourcing requests, and purchase lines must be in the Requires Decision state.

Role required: sn_shop.procurement_specialist

Procedure

1. Navigate to All > Procurement Case Management > Source-to-Pay Workspace.
2. On the list page, navigate to All work > Sourcing Events.
3. Select and open the sourcing event that you plan to work on.
   The Details page is displayed with a list of all the negotiations, suppliers, state, and negotiation outcome.
4. From the Award single supplier list, select Award multiple suppliers.
   The Award suppliers tab is displayed with all the supplier bids and responses grouped by products, with details of the requester’s intake.
5. Do one of the following.
   • Select Review selection without making any selection for any product. A dialog box is displayed with a message alerting you that you haven't made any selection. Selecting Continue rejects all the bids.
   • Select Review selection without making at least one selection for all the products. A dialog box is displayed with a message alerting you that you haven't made a selection for all the products. Selecting Continue awards the selected suppliers and rejects all the unselected bids.
   • Select None, reject bids for all the products, and then select Review selection. The Reject all bids? dialog box is displayed where you must enter your reason for rejection. Selecting Reject all bids rejects all the bids.
   • Select at least one supplier for all the products, except one whose bids you reject, and then select Review selection. The Here's what you selected dialog box is displayed with a summary of your selection. Selecting Submit awards the selected suppliers and rejects all the unselected bids.

   Note:

   The sourcing event is moved to Closed Complete, with the individual negotiations under it moved to Closed Decided or Closed Rejected based on your selection. The awarded sourcing requests are moved to Closed Complete, with purchase requisitions automatically created for the purchase lines. All the other sourcing requests are moved to the Closed Rejected state.