Submit multi-product sourcing requests

  • Release version: Zurich
  • Updated December 9, 2025
  • 1 minute to read

    • Requesters can submit sourcing requests with multiple products in a single sourcing intake form. When a sourcing request form contains multiple products, the third-party sourcing solution automatically creates individual sourcing events for each product.

    Before you begin

    Role required: sn_shop.shopper

    About this task

    When a requester submits a sourcing intake form with multiple products, the third-party sourcing solution automatically:
    • Creates individual sourcing request for each product.
    • Maps each sourcing request to its own sourcing event.
    • Links all sourcing requests to a single purchase record.
    • Synchronizes data to the third-party tool, generating a separate Request for Quote (RFQ) for each sourcing request.
    • Updates third-party RFQ data, such as RFx ID, RFx status, and RFx URL, in the corresponding sourcing request and sourcing event.

    Procedure

    1. Navigate to All > Self-Service > Employee Center.
    2. Select the Purchases and expenses drop-down list and select Purchase request.
    3. Select the I need a product record producer.
      Purchase requests displayed.
    4. Select your request details.
      Select your requirement for the request.
    5. Select your preferred supplier.

      Add existing supplier in the system.

      To add an existing supplier:

      1. Select Existing suppliers in the system > Add.
      2. In the Existing supplier drop-down list, select your preferred supplier.
      3. Select Add.

      To add an external supplier:

      1. Select External suppliers > Add.
      2. Enter the supplier details, such as supplier name, job title, and email.
      3. Select Add.
    6. Select your delivery address and delivery date.
      Selected a saved address for delivery address and as soon as possible for delivery date.
    7. Under Products section, select Add.
      You can add up to 50 different products in a single request.
    8. For each product, enter the product name, quantity or budget, delivery address, and delivery date.
      Form to add product details.
    9. Enter the reason why you need these products.
      Enter the reason to request the products.
    10. Select Submit.
      Multiple sourcing requests are created for the same purchase requisition.

    Result

    Multiple sourcing requests are created and linked to the same purchase record. All related requests are visible and manageable in the Source-to-Pay Workspace, and each sourcing request has its own sourcing event and RFQ identifier.