Handling fees
Summarize
Summary of Handling Fees
This content outlines how administrators can configure handling fees and shipping methods for purchase requests in ServiceNow, enabling streamlined procurement processes. Handling fees can be applied based on specific conditions set by the administrator, while shipping methods enhance the checkout experience for users.
Show less
Key Features
- Handling Fees Configuration: Administrators can set conditions on the Purchase Request table to determine when handling fees apply, utilizing any field for this purpose.
- Pricing Table Integration: Handling fees can be defined as either fixed amounts or percentage-based prices, with specific rules determining which fee is applied if multiple are eligible.
- Purchase Line Creation: Associated handling fee rules will generate a new purchase line categorized as a handling fee, visible under the My purchases tab.
- Shipping Method Management: Administrators can create and assign shipping methods to suppliers and delivery locations, which are then presented to shoppers during checkout.
- Mandatory Selection: Shoppers must select a shipping method during both quick and full checkout if applicable, with specific conditions determining availability.
- Record Storage: Shipping method details are stored across various records, including purchase requisitions, ensuring consistency in order processing.
Key Outcomes
By configuring handling fees and shipping methods, administrators facilitate a more efficient purchasing process. This setup enhances user experience during checkout, ensuring all required information is captured for successful order fulfillment and expense management.
As an administrator, you can configure the conditions of a purchase request, which when met, adds a handling fee to that purchase request. Any field on the Purchase Request table can be used as part of the conditions to determine if a handling fee is to be applied for a purchase.
If multiple handling fees are generated based on the configurable conditions, the handling fee with the lowest rank is applied. A Procurement Administrator can leverage the Pricing table to apply handling fee pricing. In the Pricing table, handling fees can be set as a fixed price or as a percentage-based price. When percentage-based pricing is not applied, the handling fee line amount is a percentage of the total amount of all the lines on the purchase request.
If there is a handling fee rule associated with a purchase requisition, a new purchase line is created with product type as handling fee. You can also view the details of this view-only handling fee purchase line from the My purchases tab.
Shipping method
As an administrator, you can create shipping methods and associate them with various suppliers and delivery locations. If a shipping method is defined by the admin for a specific supplier and a specific delivery location, it is prompted to the shopper during checkout. When multiple shipping methods are available, the user can select any one for the purchase. Shipping method is only applicable for product type goods. Shipping method records store the details of the carrier, the applicable suppliers, and the valid delivery location countries for those suppliers. If no countries are defined for a supplier to deliver, the shipper delivers to all countries.
- If the supplier in a given shipping method is listed in that shipping method's Supplier field.
- If the delivery location country in a given shipping method is listed in the Supplier delivers to field.
Shipping method is stored in each cart line and purchase line. It is also stored on each purchase requisition generated during full checkout, and is referenced in the purchase order and purchase order lines.
Shipping method is one of the criteria for grouping purchase requisitions, along with supplier, business owner, and blanket requisition. All purchase lines with the same shipping method are grouped together.