Access validation for privacy advanced configurations AI agent

  • Release version: Australia
  • Updated August 14, 2026
  • 1 minute to read

    • This ServiceNow Vault agent checks a user's access to manage privacy policy advanced configuration.

    Workflow

    1. Confirm that the required data channel name was provided.
    2. Verify whether the current user has access to manage privacy advanced configurations for that data channel.
    3. Pass a true/false permission result back to the calling workflow without displaying anything to the user.
    Table 1. Configuration
    Field Description
    Allow third party to access this AI agent

    When enabled, third-party AI agents can use this agent. This value is off (false) by default. This setting is defined in the AI Agent configs [sn_aia_agent_config] table on the External discoverable field.
    Allow AI specialists to access this AI agent

    When enabled, AI specialists can use this agent. This value is off (false) by default. When set to true, more configuration options for tools become available so that an AI specialist can map inputs and response templates to tool outputs. This setting is defined in the AI Agent configs [sn_aia_agent_config] table on the Specialist enabled field.
    Manage long-term memory

    When enabled, all previous user interactions are used as context for the LLM. This value is off (false) by default. This setting is defined by the sn_aia.ltm.enable_long_term_memory system property. For more information, see ServiceNow Otto AI agents reference.
    Tools
    Script
    Validate access to privacy policy advanced configuration
    Agent roles (ACLs) data_kit_data_privacy_admin, virtual_agent_data_privacy_admin, now_assist_data_privacy_admin, data_privacy_admin
    Data access roles data_privacy_admin, now_assist_data_privacy_admin, data_kit_data_privacy_admin, virtual_agent_data_privacy_admin
    Triggers

    Optional. None defined by default. An admin can specify triggers if desired. For more information, see Add a trigger to an AI agent.
    Channels

    Configure an assistant for Virtual Agent or ServiceNow Otto panel using Assistant Designer.
    Used in agentic workflows

    Create Data Privacy Advanced Configuration

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