Asset sourcing AI agent

This AI agent helps source a requested item by generating and executing sourcing plans through consumption, transfer, and purchase. The agent creates plans autonomously or with user guidance, coordinates with external agents for transfer and purchase orders, and validates sourcing status throughout the process.

Workflow

The agent sources a requested item by executing three independent flows in sequence: auto source, guided source, and user input source.

1. Verify that a requested item number is provided and retrieve the item details, including quantity and model name.
2. Attempt to source the item automatically using the auto source plan flow, consuming, transferring, or purchasing assets as determined by the generated plan.
3. If the item is not fully sourced, generate a guided source plan, present it to the user for confirmation, and execute the approved plan steps.
4. If the item still requires sourcing, generate a user input source plan and prompt the user to confirm transfer and purchase actions as needed.
5. Validate the sourcing status after each phase and notify the user when all requested quantity has been sourced or if quantity remains outstanding.

Table 1. Configuration

Field	Description
Allow third party to access this AI agent	When enabled, third-party AI agents can use this agent. This value is off (false) by default. This setting is defined in the AI Agent configs [sn_aia_agent_config] table on the External discoverable field.
Allow AI specialists to access this AI agent	When enabled, AI specialists can use this agent. This value is off (false) by default. When set to true, more configuration options for tools become available so that an AI specialist can map inputs and response templates to tool outputs. This setting is defined in the AI Agent configs [sn_aia_agent_config] table on the Specialist enabled field.
Manage long-term memory	When enabled, all previous user interactions are used as context for the LLM. This value is off (false) by default. This setting is defined by the sn_aia.ltm.enable_long_term_memory system property. For more information, see ServiceNow Otto AI agents reference.
Tools	Scripts Auto consume the assets for the requested items Consume the assets for the requested items Fetch the details of the requested item Generate auto source plan for the requested item Generate guided source plan for the requested item Generate user input plan for the requested item Validate the source plan Validate the sourcing status of requested item
Agent roles (ACLs)	procurement_user
Data access roles	procurement_user, sn_request_write
Triggers	Optional. None defined by default. An admin can specify triggers if desired. For more information, see Add a trigger to an AI agent.
Channels	Not defined.
Used in agentic workflows	Help manage enterprise asset requests

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