Self-declare SAP engine license usage in the Software Asset Workspace

Use the Software Asset Workspace to self-declare the license usage for any SAP engines that cannot be measured by the automated SAP engine measurement process.

Before you begin

Role required: sam_user

About this task

To determine if you must self-declare the license usage for a given engine, see Engine & Self-Declaration Product Measurement in the SAP Support Portal. You must self-declare the license usage for any engine that is included in the list of Self-Declaration Products.

Important:

You must have an SAP Support Portal account to access the SAP Support Portal.

Procedure

1. Create a software model for the SAP engine.
   Refer to Create a software model in the Software Asset Workspace for detailed instructions.

   Note:

   On the Create New Software Model form, you must set the Publisher field to SAP. The form then reloads with only the software model fields that are applicable to SAP.

   In addition, you must set the Product field to the SAP engine that you want to self-declare the license usage for.

2. Create entitlements for your software model.
   You can create entitlements using either of the following options:

   • The Create entitlement button on the Software asset overview.

     Refer to Create entitlements in workspace for detailed instructions on how to create entitlements using this option.

     Note:

     On the Create New Software Entitlement form, you must set the Software model field to the same software model that you created in step 1.

   • The Software Entitlements tab on the software model record.

     To create entitlements using this option, open the record for the software model that you created in step 1. On the Software Entitlements tab of the software model record, select New and then fill in the fields on the corresponding Create New Software Entitlement form.

     Refer to Software entitlement fields for detailed descriptions of each field.

     Note:

     The Software model field populates automatically.
3. Specify the license usage of the SAP engine.
   1. Open the record for the software model that you created in step 1.
   2. On the SAP Engine Usages tab, select New.
   3. On the Create new SAP Engine Usage form, fill in the fields.

      Table 1. Create New SAP Engine Usage form

      Field	Description
      Name	Name that is used to identify and track your SAP engine license usage.
      Software model	Software model that the SAP engine is associated with. This field populates automatically.
      SAP client	SAP client that the SAP engine is installed or running on.
      Usage	License usage of the SAP engine. This value is based on the license metric that is associated with the engine. For example, the license metric for the SAP E-Recruiting engine is Employees. If 200 employees are using an SAP E-Recruiting license, you must enter a license usage value of 200 in the Usage field. Refer to Engine & Self-Declaration Product Measurement for more information on the license metrics that are associated with each SAP engine.

   4. Select Save.

Result

After you self-declare the license usage for the SAP engine, it is automatically included in the next SAP reconciliation that runs on your ServiceNow instance. Reconciliation runs weekly or on-demand.