Map existing designated workspaces to employee user profiles in Workplace Core. This mapping is used to automatically allocate workspaces for employees so they don't have to select a workspace manually when requesting a reservation.

Before you begin

  • Ensure that your workplace administrator has completed setting up your workplace data. For more information, see Providing your workplace data.
  • Ensure that you have the designated workplace information for all the employees.
  • You can also Navigate to the User Workplace Profiles [sn_wsd_core_workplace_profile] table by entering sn_wsd_core_workplace_profile.list in the navigation filter.

Role required: sn_wsd_core.admin or sn_wsd_core.workplace_manager

About this task

Create a mapping for all employees and their designated workplaces. You can also perform an easy import of your employee workplace data. For more information, see Easy import.

Procedure

  1. Navigate to All > Workplace Safety Management > Administration > Workplace profiles.
  2. Select New.
  3. On the form, fill in the fields.
    Table 1. User Workplace Profile form
    Field Description
    Employee Employee for whom you want to create a workplace mapping.
    Workplace location Designated workplace of the employee.
    Active Option for indicating that this workplace mapping is active.
    Enable employee location privacy Option to set location privacy preference for the workplace profile. Note the following:
    • Set this option only if you want to have a different privacy setup for the workplace profile.
    • By default, the location privacy preference that is set on the building to which the workplace profile is assigned is considered.
    • In case, the building doesn't have any location privacy preference, preference set in the Workplace Reservation Management system property sn_wsd_core.ENABLE_LOCATION_PRIVACY is considered.
    • The field is set to None by default.

    For more information about each field, refer to Location privacy settings and impact
  4. Select Submit.
  5. Repeat the procedure for all the employees of the workplace that you manage.

Result

The User Workplace Profiles [sn_wsd_core_workplace_profile] table is populated with all the new profiles.