State changes for event tasks in groups
Summarize
Summary of State Changes for Event Tasks in Groups
This document outlines the state changes for original and duplicate event tasks within groups in ServiceNow. It details how these tasks transition through various states until the original task is completed, ensuring customers understand task management within similar tasks groups.
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Key Features
- Task Grouping: Similar tasks are grouped together under an event, with the original task auto-assigned at the start.
- State Transitions: Original and duplicate tasks move through various states, including On hold, Pending, and Closed duplicate.
- Dependency Management: Tasks in the group are interdependent, influencing their state changes as they are completed.
- Unlinking Tasks: Users can unlink a task from the similar tasks group using the Unlink similar tasks group UI action.
- Re-triggering Tasks: The original task can be re-triggered as a manual task, allowing it to complete its workflow independently.
Key Outcomes
When managing event tasks, customers can expect:
- Efficient handling of task dependencies, ensuring that tasks are completed in the correct order.
- Automated updates to task states based on their relationships, which simplifies task tracking.
- Flexibility to manage tasks by unlinking or re-triggering them as needed, enhancing workflow adaptability.
The original and duplicate event tasks in the Similar tasks group move through different states until the original task is closed.
The state transitions of the original and duplicate event tasks are explained in the table.
| Description | Task state |
|---|---|
| An event contains similar tasks grouped together. | The event from the list where similar event tasks are grouped together is shown in the example. |
| State the Original task field before starting the event. | Before starting the event, the Original task field in the Similar tasks group is empty and in the read-only state. |
| After an event is started, the original task is auto-assigned. | The first task of the event, such as t4 (EVNTSK0010020) of group 2 in the example, becomes the original task of the Similar tasks group. The example shows that task 4 (t4) does not have any dependency. |
| States of original and duplicate tasks | The original task is updated to the On hold state and the duplicate task is in the Pending state. For context, the worknote for the original task is updated such that the task has been moved to On hold because it was grouped by the similar task groups. |
| The dependencies in the similar tasks group are closed. | Task 4 is dependent on task 3, task 3 is dependent on task 2, and task 2 is dependent on task 1. Therefore, it is closed first. |
| After closing t1, t2 moves to the Open state. | The task, t2, is open. |
| After closing t2, t3 moves to the On hold state. | The task, t3, is on hold. |
| Since all tasks in the group are On hold, the original task (t4) moves to the Open state. | The task, t4, is open. |
| Final step. After closing the original task, the duplicate task moves to the Closed duplicate state automatically. | The duplicate task (t3) moves to the Closed duplicate state automatically. |
You can unlink an event task from the similar tasks group by selecting the Unlink similar tasks group UI action in the event task.
You can re-trigger an original task as a manual task and complete its workflow like a regular event task by selecting the Re-trigger as a manual task UI action in the event task. It moves the original task to the Open state, but its duplicate task stays in the Closed duplicate state.