Create New ICT third-party service provider form
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Summary of Create New ICT third-party service provider form
The Create New ICT third-party service provider form is designed to capture detailed identification and organizational information about ICT third-party service providers. This form helps ServiceNow customers accurately register and maintain critical data about their ICT providers to support regulatory compliance, reporting, and vendor management processes.
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Key Features
- Identification Codes: The form includes fields to specify the primary and additional identification codes for the ICT third-party service provider. These codes follow regulator-defined systems such as LEI, EUID, and various country-specific codes (e.g., Company Registration Number, VAT, Passenger Name Record, National Identification Number). Some fields are auto-populated and may be read-only when linked to related records.
- Country and Currency: Customers can capture the country code associated with the identification code and the country where the provider’s headquarters is located, along with the relevant currency of that country.
- Provider Details: The form allows input of both the legal name and a commonly used brand or trading name of the ICT third-party service provider.
- Type of Person: The form distinguishes between legal entities and individuals acting in a business capacity, enabling accurate classification of the provider.
- Financial Data: Total annual expense or estimated cost associated with the ICT third-party provider can be recorded. This financial data supports aggregation during report generation, facilitating comprehensive expense tracking across contracts.
- Ultimate Third Party Information: The form includes options to indicate whether the provider is the ultimate third party and fields to capture the ultimate parent undertaking’s identification code and type, again selectable from regulator-defined code types.
Practical Benefits
- Enables standardized and regulator-aligned identification of ICT third-party service providers, improving data consistency and compliance.
- Supports detailed vendor profiling with legal, operational, and financial attributes essential for risk management and reporting.
- Facilitates automated aggregation of expense data across contracts, enhancing financial oversight of third-party engagements.
- Provides clear visibility into organizational hierarchies by tracking ultimate parent entities, aiding in comprehensive third-party risk assessment.
On the Create New ICT third-party service provider form, fill in the fields.
| Field | Description |
|---|---|
| Type of code to identify the ICT third-party service provider | Type of code that is used to identify the ICT third-party service provider. Available options are:
Note: This field is a choice list aligned with regulator-defined identification systems. In some contexts, such as when populated from an associated third party or engagement, the field may be read-only and
auto-populated. |
| Country code of ICT third-party service provider | Country code associated with the ICT third-party service provider, based on the country where the identification code (such as CRN, VAT, PNR, or NIN) is issued. |
| Code (CRN or VAT or PNR or NIN) of ICT third-party provider | Identification number of the ICT third-party service provider, corresponding to the selected country-specific identification type, such as Company Registration Number (CRN), Value-added Tax Identification Number (VAT), Passenger Name Record (PNR), or National Identification Number (NIN). |
| Identification code of ICT third-party service provider | Identification code of the ICT third-party service provider. |
| Type of additional identification code to identify the ICT service provider | Type of additional identification code to identify the ICT service provider. Available options are:
Note: This field is a choice list aligned with regulator-defined identification systems and may be read-only when auto-populated from related records. |
| Additional identification code to identify the ICT third-party service provider | Additional identification code to identify the ICT third-party service provider. |
| Type of person of the ICT third-party service provider | Type of person of the ICT third-party service provider. Available options are:
|
| Country of the ICT third-party service provider’s headquarters | Country where the ICT third-party service provider’s headquarters is located. |
| Legal name of the ICT third-party service provider | Legal name of the ICT third-party service provider. |
| Name of the ICT third-party service provider | Name of the ICT third-party service provider. This field can list a commonly used brand name or trading name that the ICT third-party service provider operates under, which might not exactly match the legal name. |
| Currency | Currency of the country where the ICT third-party service provider’s headquarters is located. |
| Total annual expense or estimated cost of the ICT third-party service provider | Total annual expense or estimated cost of the ICT third-party service provider. Note: Provider‑level annual expense totals may be automatically aggregated during report generation when all contracts meet the required criteria. For more information, see Currency conversion and third-party total expense aggregation. |
| Is the third party the ultimate third party? | Option to confirm whether the third party is the ultimate third party. Available options are:
|
| Identification code of the ICT service provider’s ultimate parent undertaking | Identification code of the ICT service provider’s ultimate parent. |
| Type of code to identify the ICT service provider’s ultimate parent | Type of code that is used to identify the ICT service provider’s ultimate parent. Available options are:
|