Modify an information object within a processing activity

Add details such as justification for storing data to an information object after you add it to the processing activity. Adding details enables you to define how the personal data is being processed.

Vorbereitungen

Role required: sn_privacy.analyst (who owns the processing activity) or sn_privacy.manager

Warum und wann dieser Vorgang ausgeführt wird

As a privacy analyst, you must provide details how personal data is being used in a given processing activity. Adding relevant details to an information object helps you achieve this objective.

Prozedur

1. Navigate to All > Privacy Management > Privacy Workspace > List > Lists > Processing activities > All processing activities.
2. Select and open the processing activity that contains the information object you want to modify.
3. Select Processing data inventory > [PI] Information objects.
4. Open the information object that you want to modify.
5. On the Information object to processing activity form, fill in the fields.

   Field	Description
   Information object	Name of the information object. This field is automatically set.
   Processing activity	Name of the processing activity the information object is part of. This field is automatically set.
   Type of data	Type of personal data. The choices are the following: General personal information: Examples are: Name, phone number, address. Special Category: Examples are: Political opinions, religious beliefs, and so on. Hinweis: If any information object associated to a processing activity is categorized as special category, the Sensitive field on the processing activity form is automatically set to Yes. Criminal Conviction: Examples are court verdicts, information about legal proceedings and so on.
   Lawful basis for processing	Reason for processing personal data. None Legal Obligation Legitimate Interests
   CRUD operations	Operations that can be performed on the processing activity. The choices are the following: Create Read Update Delete
   Data coming from	Asset from which the data is coming. For example, you can select the application from where the data in this processing activity is populated.
   Data sent to	Specify where the data is sent.
   Information object categories	Category of the information object.
   Justification for storing this data	Reasons for storing and using the personal data.

6. Click Save.