What is a Customer Experience strategy?

Customer retention is one of the best ways to increase your return on investment (ROI), because returning customers need less prompting from your business as their positive experience guides their shopping decisions.

As a bonus, a great CX strategy is going to reduce your agent churn. You do not want to lose customers because your frontline employees are disengaged. Having a clear customer experience strategy in place reduces confusion and frustration for your agents and protects your business from high turnover rates.

A rewarding sign of success is when you have increased customer lifetime value (CLV). Happy customers become return customers. Creating a competitive experience for them means better retention and less money you must invest in new customer acquisition.

A customer experience strategy gives you the ability to understand your customer’s behavior to deliver expectations. True proficiency over the customer experience means you can anticipate client needs and go beyond what is expected to cultivate loyalty and satisfaction.

Customers who are happy with a brand’s CX are going to return and continue to engage with your services, especially if their one-on-one interactions went above and beyond. Customers who have a good relationship with your brand behave in the following ways:

• Are willing to pay more
• Forgive mistakes
• Are likely to refer a friend

From marketing to production, a CX strategy gives you better information and relevant insight into your customers to make more informed proactive decisions rather than reactive ones. You can also reduce costs and better prepare your budget by avoiding initiatives that don’t work and focusing instead on successful (and carefully documented) alternative.

Customers can tell when your business cares about their customer experience, and the research and strategy that goes into an intentional CX will increase the satisfaction of your customers. By providing a positive experience and improving the satisfaction level for your customers, your brand is going to receive better ratings online and an improved reputation by word of mouth.

• Find commonalities in customer feedback
  What patterns emerge when you analyze direct feedback from customers? You may find that a certain process is no longer working or that there is a technical issue creating issues for your customers.
• Personalize surveys
  The individual experience matters, and customers want to feel heard after they take the time to provide feedback. You can add a thank you message at the end of your survey or set up special settings to specify their purchase in their email questionnaire.
• Follow up
  An easy but damaging mistake is to let reviews slip through the cracks, whether good or bad. A negative review can take a toll on your brand, so be sure to follow up with all customers.
• Prioritize employee experience
  Your employees’ experiences with your company are just as important as your customers’ because it is the employees who create the experience of your customers. Try gathering employee feedback to improve their work life and boost your CX strategy at the same time.
• Refine based on customer feedback
  Acknowledging your customer feedback is essential, but customers don’t just want empty words. Make sure you are willing to evaluate a product or service and change things if the root issue is with your main offering.
• Create personalization
  By collecting relevant information about your customers, you can update and personalize the experience they have with your product, website, social media, advertising, in-store shopping, and customer service.
• Use automation
  Do not shy away from modern technology like automation, which can make your customer interactions more convenient, saving them time and a potential headache.
• Be proactive
  Your team of agents and managers can be more proactive in discovering common complaints and helping find solutions before the customer’s experience goes sour instead of trying to respond to it later.
• Engage in social listening
  Most modern businesses are leveraging social media to learn more about the customer experience and monitoring your brand’s social media platform for mentions, trending topics, competitor behavior, and reviews of any kind.
• Continuous team training and upskilling
  Keep employees up to speed on the trends and technologies by holding regular team trainings and feedback sessions to review success, failures, and best practices.

Here are the primary steps you need to take to create, evaluate, and optimize your customer experience strategy.

Do you know your customers and what their needs are? You can:

• Create customer personas for better marketing efforts and address what matters to your customers.
• Use empathy mapping to closely analyze the beliefs, emotions, and behaviors of your customers and how that affects their purchasing decisions.
• Practice stakeholder mapping and management, which entails understanding the attitudes of stakeholders as you make decisions and changes. This ensures you’ll have the necessary support to update your strategy.

Do you understand what is required of your customers to interact with your brand? You should:

• Understand the challenges your customers face so you can align on strategy and decide on a clear direction across your teams, stakeholders, leadership, etc.
• Create a customer journey map so you have a complete picture of the end-to-end experience of your customers.
• Use the 5 A’s customer journey mapping framework to ensure you aren’t missing any of the customer lifecycle: attract, accept, adopt, amplify, and advance.

How do you want your customers to feel once they have experienced your product or service? The future state experience is shaped by:

Use the 5 Whys method to get to the root cause of current problems and use data to make improvements.

• Brainstorm new strategies with a variety of people who can bring in unique perspectives; ask “what if” questions, discuss risky options, think about the wrong way of doing things to spark ideas for the right way, etc.
• Use the experience design development method to keep the momentum going on your ideas and transform them into initiatives. Use this statement: we believe ([new strategy], will solve [customer need)] enabled by [full solution], resulting in [new practice or behavior].

Understanding and analyzing your current strategy is never a “finished” task; reviewing your current strategy is going to grow your business and help you perform better for your customers. What is currently working well? Where can you improve? Gather and analyze data metrics like your NPS, CES, and customer churn rate to identify potential problems.

You need to know the ins and outs of every point of contact and interaction between customers and your business, including over the phone, online, on social media, the marketing funnel, etc. Mapping out the customer journey will help you find pain points and reduce friction in the customer experience.

How people are treated by your brand is a defining characteristic of the customer experience. Make sure your employees have access to proper training to easily leverage new tools and are up to speed on the latest procedures or policies. This will make your agent's lives easier while elevating your service experience.

You always want to have efficient and friendly services for your customers, but there may be more specific needs or expectations from your target audience. Some demographics may prefer to find answers on their own terms using self-service options, while others may prefer to chat with a live agent via phone or chat. Know your target audience and help train your team to adapt to individual needs on a case-by-case basis.

With so many platforms and technologies available, there is no reason your business shouldn’t offer some level of self-service solutions. If a customer can resolve their issue on their own, they are typically more satisfied with their care and your frontline employees can focus on more demanding problems.

One batch of feedback will be temporarily helpful, but consistent feedback is going to ensure that your CX strategy is always up to date. Customer needs can change, so make sure your efforts align with your current audience and find new ways to improve the customer experience.

Your CX strategy is not a one-and-done effort, so it is important to continuously track the performance of your team to see what’s working, where improvements can be made, and whether any initiatives need to be reconsidered. Workforce optimization can help you optimize your teams’ productivity and efficiency for ongoing improvement.