What is enterprise asset management (EAM)?

Enterprise asset management (EAM) combines systems, services, and software to control assets and equipment. The goal is to optimize the utilization of assets for better productivity and cost management. “Enterprise” refers to the assets across departments that support the bottom line for functions like procurement, inventory, and HR.

Ideally, EAM optimizes asset management through the lifecycle, manages productivity, and reduces the operational bottom line. The purpose is to get a larger picture of goals and objectives by accounting for worker skills, HR tasks, and asset information. EAM typically involves asset maintenance, supply chain management, and work management.

While EAM and computerized maintenance management systems (CMMS) tend to be associated, they’re functionally different in their centralized approach to the maintenance management process. EAM manages assets and supports their performance from beginning to end, including work orders, inventory, associated documentation, and possible maintenance.

Devices connected through the Internet of Things (IoT), like sensors, vehicles, and machines, can help with the incorporation of analytics and artificial intelligence (AI) systems into EAM. This helps with the gathering of insights for better practices, informed decisions, better efficiency, and effective preventative maintenance.

EAM has a future in the cloud with SaaS services, as organizations are rapidly migrating to the cloud and services that are managed from a centralized location—ideal for asset management. Data needs can be more easily accommodated using cloud software, as there is flexibility in storage options and storage expansion.

An EAM system should be applied for better planning, execution, tracking, and optimization of assets and materials. EAM can sometimes be compared to computerized maintenance management systems (CCMS), but there is a distinct difference between the two despite their overlapping objectives. EAM software and its holistic view can account for MRO materials management, asset lifecycle management, work order management, service contract management, labor management, financial management, and analytics.

Work processes need to be planned and scheduled in order to best function and be completed. Resources are better used when all orders can be easily viewed on Gantt charts, which help with navigation through the details of the orders and corresponding needs.

Carefully track and diagnose work orders and associated issues, quickly analyze needs, and turn over the work order to the proper team to craft a deliverable. Also oversee scheduling, assets, involved employees and contractors, and track work through the process.

Materials and their demands can be better understood as parts are properly managed within a facility, both automatically and manually. There can be better oversight into costs and inventory management and procurement. Forms of MRO management include material handling, equipment maintenance, tooling and consumables, infrastructure repair, and production equipment repair.

Employees and contractors can be trained, certified, and assessed when they are responsible for asset management. They can also be tracked across necessary work orders, maintenance, and association with assets.

Analyze work costs and find proper financial software for the management of project spend and accounting. EAM systems can analyze work orders, the cost of production, the cost of downtime, emergency scenarios, and predictive maintenance that is often costly when not properly anticipated.

While they are often associated with each other because of their degrees of use for maintenance and management, there are key differences between CMMS and EAM.

CMMS, or computerized maintenance management system, primarily oversees operations and maintenance through the cycle of the asset, or the time when the equipment is actively being used. Some of the primary functions include management of inventory and work orders, tracking assets, and scheduling maintenance.

At the core of a CMMS is a database with a model that organizes data about assets and maintenance needs while also accounting for equipment and materials. A CMMS database enables:

• Asset registry: Store information about assets like serial numbers, positions, costs, codes, statistics about performance, documentation like videos and images, availability, and data gathered from IoT sensors.
• Preventative maintenance: Organize assets that are under different orders, then schedule preventive maintenance as needed. Work orders for maintenance can be automated based on time, usage of an asset, or a preset amount of time for the lifecycle of an asset.
• Reporting: Gather, analyze, and report on information collected from assets, such as availability, performance, MRO inventory, and maintenance needs. Reports can cover anything from asset availability to labor and material costs, materials usage, and supplier assessments.
• Inventory: Manage inventory and costs, resupply automatically, or mange suppliers.
• Work order management: Collect information about work orders, including the number, description, type, cause, associated persons, and the necessary materials for the work order. Management of work orders can also include scheduling employees, assigning out work order needs, reviewing the status of work orders, attaching associated information or documentation, and reserving the necessary equipment for use.

CMMS and EAM are often used interchangeably. While their goals and functions are certainly similar, there are important differences between the two. EAM solutions encompass CMMS capabilities, but not all CMMS tools have EAM functionalities—EAM systems are a more comprehensive and sophisticated system than CMMS. CMMS may be an appropriate solution for smaller sized enterprises, and EAM is more appropriate for larger enterprises, who have outgrown CMMS structures. But it does ultimately depend on the intended use of the system and the assets being accounted for.

An EAM system handles larger and more complex assets across applications and locations. It can account for work orders, costs, reports, and inventory. CMMS software handles planning and some predictive maintenance, at which point an EAM system could be useful for predictive maintenance or analytical recommendations based on the information gathered from the centralizing CMMS system, assuming they are being used in conjunction with each other.