Restrict responsive dashboard sharing by role

  • Release version: Zurich
  • Updated July 31, 2025
  • 1 minute to read

    • You can configure responsive dashboard properties to restrict which users are able to share responsive dashboards.

    Before you begin

    Role required: admin.

    About this task

    Configure a dashboard property to specify a comma-separated list of roles that can share their own dashboards. Users with these roles can see the Share icon (Sharing icon) on responsive dashboards.

    Procedure

    1. Navigate to All > System Properties > Dashboard Properties.
    2. In the field labeled List of roles (comma-separated) that can share their own dashboards, enter the roles.

      For example, if all users with the itil, asset, and pa_admin roles can share dashboards, enter itil, asset, pa_admin. If this field is empty, users with any role can share their own dashboards.

      Note:
      If one role in this list is misspelled, that role will not be able to share dashboards. If there is only one role in this list and that role is misspelled, no user will be able to share dashboards until the value for this property is corrected.

    Result

    Users with the specified roles can see the Share panel when they view a dashboard that they own. Users with other roles are not able to see the Share panel.
    Note:
    Properties that restrict dashboard sharing do not apply to users with the admin and dashboard_admin roles. Users with these two roles can always share any dashboard.

    What to do next

    To apply security rules to what is visible in the Share panel, select the box labeled Apply security rules to the list of users, user groups, and roles that are visible when sharing dashboards. For more information, see Restrict responsive dashboard sharing with security rules.