Add additional group by variables to a service catalog report

You can create reports grouped by any field with an additional group by variable on a selected service catalog item. In addition, you can create filters on the same variable. For example, if a mobile phone item has a storage variable, you can create a report that only shows those phones with 32 GB of storage.

Before you begin

Roles required: itil, report_user, report_group, report_global, report_admin, or admin. To create a meaningful report, you must have the right to access the data you want to report on.

About this task

You can apply these steps to any report type as long as the report source has variables associated with it. If the report source doesn’t have variables, the Variables option doesn’t display in the Additional group by filter.

Procedure

1. Perform one of the following actions:
   • On an upgraded instance that has not been fully migrated to Platform Analytics, navigate to All > Reports > Create New.
   • On a new instance or one that has been fully migrated to Platform Analytics, navigate to All > Platform Analytics Administration > Usage and governance > Reports and select New.
2. On the Data tab, give the report a name that reflects the information being grouped.
3. Select a report source that has variables associated with it.
   There are two kinds of report sources.

   Report source	Description
   Data source	A table with filters applied to provide a single source of information for all users.
   Table	The raw data from a table with no filters applied.

4. Select Next.
5. On the Type tab, select the report type and select Next.
6. On the Configure tab, select a Group by filter.
7. Select Additional group by.
8. Select Variables [+] and select the structure icon () to choose an item.
   
9. Select a Catalog item.
   The variables associated with the item appear in the Additional group by window.
10. Add the desired variables to the Selected column and select OK.
11. Continue to configure and style the report according to its report type.
    See Report types.