SPM Enterprise-Wide Deployment release notes

  • Release version: Australia
  • Updated May 15, 2026
  • 2 minutes to read
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    Summary of SPM Enterprise-Wide Deployment Release Notes

    The ServiceNow® Strategic Portfolio Management (SPM) Enterprise-Wide Deployment (EWD) application, introduced in the Australia release, enables organizations to partition data across departments and business units. This capability allows for controlled record visibility and streamlined governance across key SPM tables and workspaces, enhancing security and operational efficiency for multi-departmental organizations.

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    Key Features

    • Data Partitioning: Create and manage partitions for functions such as IT Operations, HR, and Finance using the EWD admin role. Partition criteria can be configured based on reference fields like Department on projects, demands, programs, and portfolios.
    • Supported Tables and Workspaces: Partitioning is supported on primary SPM tables—Project, Demand, Program, and Portfolio—and their related entities including cost plans and resource plans. Partition visibility enforcement is automatic across Strategic Planning, Portfolio Planning, Project, and Resource Management Workspaces.
    • Role-Based Visibility: Assign the EWD PMO role to users or groups (e.g., PMO leads, portfolio managers) who need enterprise-wide visibility across all partitions regardless of assigned partition roles.
    • Data Migration Support: A scheduled job is provided to update existing records with partition details after partitions are configured and roles assigned, ensuring consistent visibility controls for legacy data.
    • Availability: The Enterprise-Wide Deployment application is available through the ServiceNow Store and requires installation as a new plugin in the Australia release.

    Practical Benefits for ServiceNow Customers

    • Enhanced Data Governance: Control and separate visibility of portfolio records across departments, helping enforce organizational policies and minimize data exposure risks.
    • Seamless Integration: Automatic enforcement of partition visibility across multiple SPM workspaces ensures that users see only the relevant data without manual filtering.
    • Improved Role Management: Simplifies administration by differentiating between users with limited partition access and those requiring enterprise-wide oversight.
    • Legacy Data Compliance: Enables existing records to be brought under partition control without data loss or manual updates.

    Next Steps

    • Request the Enterprise-Wide Deployment application from the ServiceNow Store to begin installation.
    • Configure partitions tailored to your organizational structure using the EWD admin role.
    • Assign partition roles to users and designate EWD PMO roles for users needing full visibility.
    • Run the scheduled job to update pre-existing records with partition information after roles and partitions are set up.

    The ServiceNow® SPM Enterprise-Wide Deployment application provides data partitioning capabilities for Strategic Portfolio Management (SPM) tables that enable organizations to separate and control record visibility across functions such as departments and business units. Enterprise-Wide Deployment is a new application in the Australia release.

    SPM Enterprise-Wide Deployment highlights for the Australia release

    • Separate and control record visibility across functions using partitions.
    • Enforce partition visibility automatically across Project Workspace, Portfolio Planning Workspace, Resource Management Workspace, and Strategic Planning Workspace.
    • Assign the EWD PMO role to users who require visibility across all partitions, such as PMO leads and portfolio managers.

    See SPM Enterprise-Wide Deployment for more information.

    Important:
    Enterprise-Wide Deployment is available in the ServiceNow Store. For details, see the "Activation information" section of these release notes.

    SPM Enterprise-Wide Deployment features

    Partitions
    Separate and control record visibility across functions using partitions.
    • Create partitions for functions such as IT Operations, HR, and Finance using the EWD admin (sn_spm_ewd.ewd_admin) role.
    • Configure partition criteria using reference fields such as Department on the project, demand, program, and portfolio tables.
    Supported tables and workspaces
    • Partitioning is supported on the following primary tables and their related entities:
      • Project [pm_project]
      • Demand [dmn_demand]
      • Program [pm_program]
      • Portfolio [pm_portfolio]
      Related entities such as cost plans, resource plans, and planning items automatically inherit the partition value from the parent record.
    • Partition enforcement applies automatically at runtime across the following workspaces:
      • Strategic Planning Workspace
      • Portfolio Planning Workspace
      • Project Workspace
      • Resource Management Workspace
    Assign PMO role for visibility across all partitions
    Assign the EWD PMO (sn_spm_ewd.ewd_pmo) role to users or user groups who require visibility across all partitions, regardless of their assigned partition role. This role is intended for PMO users such as organization leads who require enterprise-wide visibility across all departments.
    Update existing records with partition details scheduled job
    Populate partition details on records in the project, demand, program, portfolio, and planning item tables that were created before partition configuration was completed. Run this job only after completing partition configuration and assigning partition roles to users or user groups.

    Activation information

    Install Enterprise-Wide Deployment by requesting it from the ServiceNow Store. Visit the ServiceNow Store to view all the available apps, and for information about submitting requests to the store. For cumulative release notes information for all released apps, see the ServiceNow Store version history release notes.

    Plugin information

    New plugins

    The following plugins are new in Australia:

    Enterprise-Wide Deployment (sn_spm_ewd): Provides data partitioning capabilities that enable organizations to separate and control record visibility across departments and business units.

    Related ServiceNow applications and features

    Project Workspace

    As a project manager, use the ServiceNow® Project Workspace for an intuitive user experience that enables you to plan and manage your projects.

    Portfolio Planning in Strategic Planning Workspace

    As a product or portfolio manager, use the Portfolio Planning in Strategic Planning Workspace to align work with strategy across the organization, while facilitating Agile transformation by combining traditional and agile work streams.

    Portfolio Planning Workspace

    Use the Portfolio Planning Workspace to enhance your traditional product and portfolio management by prioritizing work and visualizing plan. Effectively plan, track, and manage work for projects and demands using a centralized workspace.

    Resource Management Workspace

    Use the ServiceNow® Resource Management Workspace to get a centralized view of the resource allocation and requests. As a resource manager, you get a dedicated workspace to view the team's allocation and breakdown of the work assigned to the resources.