Exploring Workplace Lease Administration

The ServiceNow® Workplace Lease Administration enables you to create, manage and track workplace contracts from a single interface. You can also add workplace contract services, assets, locations, documents and track important dates.

Key features

Workplace Lease Administration provides the following features:

• Single interface to create and manage workplace contracts.
• Include terms and conditions in a contract.
• Attach documents to a contract record.
• Associate assets with a contract.
• Receive notifications regarding the expiry of the contracts.

Benefits

The benefits of this application include:

• Manage and track workplace contracts from a single interface.
• Manage contract services and related costs that are part of the workplace contract.
• Maintain various versions of documents efficiently by adding it to the workplace contract.
• Use the notifications received to manage the renewal and payments of the workplace contracts in a timely way.
• View the approval and contract history.

Workplace contract details

Using Workplace Lease Administration you can create workplace contracts with the following details:

• Workplace contract- Basic details for a workplace contract.
• Financial- Financial details, for example, a payment schedule, payment amount, and various costs.
• Renewal - Automatic renewal of a contract.
• Terms and Condition- Legal terms and conditions for a workplace contract.
• Associated contract items:
  • Workplace Service Contracts- Common contract services and their costs covered as part of the workplace contract.
  • Contract locations- Locations covered as part of the workplace contract.
  • Assets covered- Assets covered as part of the workplace contract.
  • Documents- Contract-related documents.

Workplace contract notifications

You will receive notifications on a weekly basic with the list of contracts that are near to their expiration date. For information about how to renew contracts, see Renew workplace contract in Core UI.