Calculating RTO and RPO

The BCM application provides an assessment questionnaire for calculating the recovery time objective (RTO) and recovery point objective (RPO) in the business impact analysis (BIA). As a pre-requisite to the BIA, BCM administrator defines the impact ratings and sets up the assessment questions. After receiving the responses to the assessment, the BCM application calculates the RTO and RPO.

BCM dependency tree

Before calculating the recovery time objective (RTO) and recovery point objective (RPO) in the business impact analysis (BIA), verify that all the required BCM applications are installed.

BCM implementation

Setting up the impact ratings to evaluate an impact category is a crucial step in business continuity management. To grasp the importance of configuring these impact categories, refer to the steps needed for implementing the BCM process, as outlined in the checklist.

Figure 1. Graphical flowchart of BCM implementation checklist

BIA workflow

When a business impact analysis (BIA) owner submits the BIA for a review, the BIA is updated to the review state. The BIA owner responds to the questions in the assessment questionnaire. If you are IT analyst or owner, you can estimate the RPO for data applications and systems by responding to the RPO assessment in the BIA. Based on the configuration set up by BCM administrator, the questions are displayed in the Recovery point objective assessment tab of the BIA.

A sample BIA workflow is shown in the example.

Responding to the assessments

The business users and IT owners perform business impact analysis by responding to the assessments in the BIA component in the BCM UIB Workspace. A sample view of the Assessments tab is shown in the example.

If you are the IT owner, you can estimate the RPO for your data applications and systems by responding to the Recovery point objective assessment in the BIA.

Administrator view for configuring impact category and ratings

BCM administrators configure the assessment questionnaire to include one or more impact ratings such as Low, Moderate, or High for an impact category. The Impact Ratings related list is displayed in the Impact Category record as shown in the example.

BCM administrators specify the threshold of non-tolerance for the impact ratings according to impact category. The disruption duration for the first non-tolerable impact category is selected for the recovery time objective (RTO). The impact ratings have the specified values:

• Low = 1
• Moderate = 2
• High = 3

The rating for the impact category is calculated based on the disruption duration as shown in the example.

Figure 2. Calculating the impact category

Based on the configuration set up by BCM administrator, the questions are displayed in the Recovery point objective assessment tab as shown in the example.

Calculation of RPO score for the BIA with examples

Consider the scenario where each question response has a numeric value. The application calculates the category score for each RPO impact category based on the highest response value.

The application selects the highest category score from all the RPO categories. In the example, the highest category score is 40.

The application uses the Score Timeframe Mapping, defined at the template level, to determine the appropriate timeframe value. In the example, the category score is 40, which falls between the lower and upper threshold scores. The timeframe mapped to this score is "Immediately." Therefore, the system-calculated RPO value is "Immediately."

Recovery time objective assessment

If you are the business user, you can estimate the RTO for your business services and processes by responding to the Recovery time objective assessment in the Assessments tab. The questions are displayed in the Recovery time objective assessment tab according to the configuration set up by BCM administrators. A sample Recovery time objective assessment is shown in the example.

Calculation of RTO score for the BIA with examples

Consider the scenario where each question response is assigned a numeric value. The application identifies the highest tolerable value for each RTO Impact category.

The application calculates the “Tolerable downtime” value for each RTO Impact category as the Impact rating with a value higher than highest tolerable value. If no value exists, the application uses the maximum RTO value. It is defined at the Impact category as the “Tolerable downtime.” The system calculates the RTO score based on lowest “Tolerable downtime” value from all RTO impact categories.

Note:

RTO cannot be calculated when the recovery tier doesn’t exist for the “Tolerable downtime” value.

In the example, the RTO score based on the lowest “Tolerable downtime” value is 8 Hours.

Sample RTO calculation

Consider the scenario for another sample RTO calculation. BCM administrator has configured an intolerable impact rating for the Revenue impact category and defined the intolerable impact. If you are the business impact analysis owner, you must identify the timeline at which the revenue impact may go beyond $1M. See the sample RTO calculation for different scenarios as shown in the table.

Table 1. Sample scenarios

Scenario	Non-tolerable impact	Description
Scenario 1	In the Impact Ratings table, the Tolerable field is set to false.	If the administrator has specified that Low regulatory impact is non-tolerable, its corresponding disruption duration is set as the recovery time objective (RTO). In this example, the disruption duration for the 01 - Low impact rating is set to 4 hours. Therefore, the recovery time objective (RTO) for the impact category is above 4 hours. Even if the moderate impact disruption duration is shorter, the calculation selects the value from the first alphanumerically sorted impact rating that has the Tolerable field set to false.
Scenario 2	In the Impact Ratings table, the Tolerable field is set to false.	If the administrator has specified that Moderate regulatory impact is non-tolerable, its corresponding disruption duration is set as the recovery time objective (RTO). In this example, the disruption duration for 02 - Moderate impact is set to 24 hours. Therefore, the recovery time objective (RTO) for the impact category is above 24 hours.
Scenario 3	In the Impact Ratings table, the Tolerable field is set to false.	If the administrator has specified that High regulatory impact is non-tolerable, its corresponding disruption duration is set as the recovery time objective (RTO) as shown in the example. In the tabular example, the disruption duration for 03 - High impact is set to 72 hours. Therefore, the recovery time objective for the impact category is above 72 hours.
Scenario 4	The Tolerable field for the Low, Moderate, and High impact ratings is set to true.	If the administrator has set all the impact ratings as tolerable, the value specified in the Maximum RTO value field in the template is selected as the recovery time objective (RTO). In the example, the administrator has set all the impact ratings as tolerable. Therefore, the recovery time objective (RTO) is one month according to the value specified in the Maximum RTO value field.

Calculation of overall impact assessment result for a BIA

When you update Disruption Duration of an impact category, the RTO of the BIA is automatically updated. The RTO of the BIA is set as the lowest tolerable downtime from each impact category. For example, consider a BIA having four impact categories – Legal, Reputation, Workforce, and Regulatory. When you update disruption duration value of legal impact category, RTO value of the BIA is recalculated based on the lowest tolerable disruption duration from each impact category. The Recovery Tier varies from organization to organization and is set based on the recalculated RTO value.

RTO value	Recovery Tier
Immediate	Mission Critical
1 Hour	Mission Critical
4 Hours	Mission Critical
8 Hours	Business Critical
24 Hours	Business Critical
72 Hours	Essential
1 Week	Essential
2 Weeks	Non-Essential
1 Month	Non-Essential