Edit a processing activity from the Employee Center

Access a processing activity directly from the Employee Center and request edit access to update the details your team is responsible for.

Before you begin

Role required: sn_privacy.business_user

About this task

Privacy analysts can add any user as a key stakeholder to a processing activity, even those without privacy roles. To enable users without privacy roles to view and edit a processing activity, they must be granted the sn_privacy.business_user role, and then have their processing activity privilege modified by a privacy analyst. To understand processing activity privileges, see Add key stakeholders to a processing activity.

Stakeholders added with the sn_privacy.business_user role can access and view processing activities directly from the Employee Center by navigating to GRC tasks > Tasks > My items > Processing activities. After they review the processing activity and find that it needs updating, they can request edit access. This enables them to edit the related lists of the processing activity they are assigned to.

Note:

Edit access can be requested for processing activities in the Discover state.

Procedure

1. Open Employee Center.
2. Navigate to GRC tasks > Tasks > My items > Processing activities.
   This opens a list of processing activities where you're added as a key stakeholder.
3. Open the processing activity you want to edit.
4. Select Request edit access.
   A confirmation message appears confirming that an email has been sent to the privacy analyst.

Result

The privacy analyst who owns the processing activity receives an email and reviews the request. The analyst updates your processing activity privilege to Edit processing activity and respond to privacy assessments, and assigns the processing activity to you. For steps to assign a processing activity, see Enable key stakeholders to update processing activities directly.

Note:

If the processing activity is in the Review or Monitor state, the analyst must move the processing activity back to the Discover state before assigning it to you.

After it's assigned, you receive an email with a link to the processing activity.

What to do next

After you have edit access, navigate to Employee Center > GRC tasks > Tasks > My pending tasks > Processing activities to edit the related lists of the processing activity. When you're done, select Assign back to privacy team to request a review of the updated processing activity.

Note:

Your edit access is removed when you assign a processing activity back to the privacy team.

Related tasks

• Respond to a privacy smart assessment
• Respond to a privacy screening assessment