Assign a processing activity to a key stakeholder

Assign a processing activity to a key stakeholder with edit access to let them update it directly from the Employee Center.

Before you begin

The processing activity privilege of the stakeholder must be set to Edit processing activity and respond to privacy assessments.

Role required: sn_privacy.analyst

About this task

Assigning a processing activity to a key stakeholder gives a business owner direct access to review and update it. This eliminates the need for relaying changes through the privacy team. The owner updates the activity in the Employee Center and assigns it back to the privacy team when complete.

You can assign a processing activity to a key stakeholder when it is in the Discover state.

Procedure

1. From the List view of the Privacy Workspace, navigate to Processing activities > Unassigned processing activities.
2. Select the processing activity to be assigned to a key stakeholder.
3. Select the more actions icon , and select Assign to key stakeholder.
   Note:

   If a stakeholder is already assigned to the processing activity, select Reassign to key stakeholder to change the assignment to a different user. This removes the edit access of the existing stakeholder.
4. In the Assign to key stakeholder window, select a stakeholder.
   Note:

   Only stakeholders with the processing activity privilege, Edit processing activity and respond to privacy assessments, are available for selection. To modify privileges, see Add key stakeholders to a processing activity.
5. Select Assign.

Result

The assigned stakeholder receives an email notifying them of the processing activity assignment. The stakeholder can navigate to Employee Center > GRC tasks > Tasks > My pending tasks > Processing activities to view and edit the assigned processing activity record.

What to do next

Send a privacy assessment from a processing activity

Related concepts

• Integrating Employee Center and Risk portal with Privacy Management