Non-disclosure agreement requests in Legal Simple Contracts
Summarize
Summary of Non-disclosure agreement requests in Legal Simple Contracts
This capability enables employees to submit requests for creating non-disclosure agreement (NDA) contracts with third parties such as vendors, customers, and partners. The legal department centrally manages and processes these requests, streamlining NDA creation, revision, and signature workflows within ServiceNow.
Show less
Key Features
- Contract Templates: Predefined NDA templates with metadata and business rules help select the most appropriate template for each request, ensuring standardized contracts.
- Self-Service NDA Creation: Employees can generate standardized NDAs themselves, reducing legal bottlenecks.
- Change Requests: Requesters can submit changes to the generated NDA documents, which the legal team can review and revise centrally.
- Signature Support: Supports both electronic signatures via Adobe Acrobat Sign and DocuSign integrations, and manual (wet) signatures to accommodate different signing preferences.
- Document Storage: Signed contracts are stored within ServiceNow or optionally in external repositories like Box, Google Drive, or Microsoft OneDrive.
- Legal Contracts Repository: Maintains metadata and references to all signed NDA documents for easy access and compliance tracking.
- Certification of Completion: A configurable system property allows automatic generation of certificates for electronically signed NDAs.
How the NDA Request Workflow Works
When a legal request is submitted, an NDA is automatically generated using a selected template with request data populated in the appropriate fields. If changes are needed, requesters can submit modifications, which the legal team reviews and revises centrally. Once finalized, the NDA is routed for signatures electronically or manually. After signing, the contract is stored securely and made accessible to both the requester and legal team via the contracts repository.
Practical Application for ServiceNow Customers
- Setup: Configure multiple NDA templates, template selection rules, internal signatories, and integrate electronic signature solutions.
- Submission: Employees submit NDA requests through an intake form and preview generated contracts before sending for signature.
- Legal Team Role: Legal staff review, revise, and finalize NDA documents based on change requests, managing all updates within a centralized interface.
- Signature Types: Choose between electronic signatures (Adobe Sign or DocuSign) or manual wet signatures depending on legal or business needs.
- Post-Signature: Store signed contracts in ServiceNow or integrated external storage, with metadata recorded in the legal contracts repository for compliance and retrieval.
- Manual Upload: If wet signatures are used, legal requesters can upload scanned signed copies to complete the record.
This streamlined process enhances collaboration between employees and legal teams, accelerates NDA turnaround times, supports compliance through centralized contract management, and ensures secure, accessible storage of all NDA documents.
Employees can submit legal requests for creating non-disclosure agreement (NDA) contracts with third parties such as vendors, customers, and partners. The legal department can manage and process these requested changes from a centralized location.
Features
- Contract templates with metadata and business rules for selecting the most relevant template for a request.
- Complete self-service for creating standardized NDA contracts.
- Requests to change the standardized contracts routed to the legal team.
- Support for electronic signatures.
- Electronic signature integrations with Adobe Acrobat Sign and Docusign.
- Support for wet signature to enable effective collaboration between the signatories.
- Document storage on the ServiceNow instance as well as external storage systems such as Box, Google Drive, and Microsoft OneDrive.
- Legal contracts repository containing the metadata of signed contract documents.
- Configurable system property to generate a certification of completion for an electronically signed non-disclosure agreement (NDA). For more information, see Activate a system property to generate a certificate of completion.
Non-disclosure agreement contract request - Workflow
When a requester submits a legal request, an NDA contract document is created using a standard contract template based on the information from the request. The information from the request is inserted at the appropriate places in the template.
If needed, requesters can request specific changes in the generated NDA contract document. The legal department can manage and process these requested changes to make necessary revisions to the NDA contract document from a centralized location.
If the generated NDA document doesn’t require any changes, the requester can send it to the signatories for an electronic or manual signature. After all signatories have signed the contract document, it’s stored in the ServiceNow instance or an external storage system. The requester and legal department members can access the signed contract document from the Legal Contracts repository.
Workflow for a non-disclosure agreement contract request
- Setting up the following items in the application:
- Multiple variations of NDA templates
- Template selection rule to choose the correct template based on the legal request
- Internal signatories for different templates
- E-signature integration - Adobe Acrobat Sign or Docusign
- Employee fills out the NDA intake request form.
- Employee previews the generated contract with metadata and sends it to the signatories.
- All signatories submit the required signatures.
- The signed contract is attached to the legal request record.
- A contract repository record is created with the metadata and signed contract.
- (Optional) The signed contract is moved to the configured storage and referenced in the contract repository section.