Create a contract rate card

You can create rate cards to track contract expenses. Rate cards help to record and allocate costs.

Before you begin

You must activate the Cost Management plugin to use rate cards.

Role required: financial_mgmt_user, asset, or contract_manager

About this task

A contract rate card provides detailed price information for a contract and enables you to generate expense lines for recurring expenses automatically. There can be multiple rate cards for the same contract.

Consider the following case: an organization has a contract with a third-party company, which oversees technical operations in the organization's data centers. The contract costs to use a specific server model in the New York data center are different from using the same server model in the Madrid data center. There are two rate cards to detail these costs separately.

Procedure

1. Navigate to Contract Management > Contract > All.
2. Select a contract.
3. In the Contract Rate Cards related list, click New.
4. On the Contract Rate Card form, fill in the fields.
   For a description of the field values, see Contract Rate Card form.
5. Click Submit.

• Contract Rate Card form
  The Contract rate card form enables you to generate expense lines for recurring expenses automatically by providing detailed price information for a contract. There can be multiple rate cards for the same contract.
• Create a new expense line
  Typically, expense lines are automatically generated based on assets or users, but you can create a new expense line manually if needed.
• Generating expense lines based on assets or users
  An expense line is an expense amount at a given point in time and the record that incurred or generated the expense. You can generate expense lines based on assets or users assigned to the contract.
• View contract expense lines
  Use the Expense Lines related list or tab to view and audit all the expenses recorded for a given contract.

Related concepts

• Terms and conditions

Related tasks

• Create a contract
• Adjust a contract
• Verify contract administrator assignment for notification
• Send the contract for approval
• Monitor a contract

Related topics

• Allocating expenses
• Use business services with expenses